Human Resources Manager Job: KSM Management Consultants

Our client based in Solwezi seeks services of a strong, vibrant and experienced HR professional to fill the position of Human Resource Manager. The incumbent will be reporting to the International Human Resources Manager / Senior Operations Manager.

KEY AREAS OF RESPONSIBILITY

1. RECRUITMENT AND SELECTION

  • Preparation of  Job profiles and job adverts
  • Scrutinising all academic and professional qualifications to see to it that they are genuine
  • Short listing of job applicants
  • Conduction of job interviews in conjunction with line management and preparation of letters of offer and regrets
  • Assist Line Management in workforce planning  and staffing activities

2. INDUSTRIAL RELATIONS

  • Attend all Union meetings to ensure that burning issues are addressed and make recommendations to the Managing Director
  • Lead Member of the Management negotiating team / Chairman ( collective bargaining)
  • Preparation of all collective bargaining documentation and minutes of the negotiation meetings
  • Submission of all collective bargaining documents to Ministry of Labour ( minutes of the negotiation meetings, collective agreements for approval)
  • Advise Line Management on all disciplinary issues
  • Attend all disciplinary enquiries and cause to, or take minutes of the proceedings
  • Attend all Appeal hearing meetings and cause to, or take minutes of the proceedings
  • Guide line management during disciplinary enquiries to ensure that decisions reached are in line with the Company disciplinary procedure and the labour laws.
  • Ensure that all disciplinary and appeal hearing documentation are properly filed for future reference.
  • Attend to all labour queries at the Labour office
  • Represent the Company in all litigation issues at the Industrial and Labour Relations Court –(Mediation, Trials) and liaise with company lawyers.
  • Liaise with company lawyers with regards to lawsuits
  • Attend to all employees grievances and dispute or conflict resolution
  • Interpretation of the senior staff conditions of employment
  • Interpretation of the collective agreement to the employees and ensure compliance

3. TRAINING AND DEVELOPMENT

  • Identify training needs and objectives in conjunction with line management
  • Ensure that  all employees have  personal development plans linked to meeting organisational goals  and their own career aspirations
  • Design training matrix  / plans for all employees as per personal development plans
  • Schedule planned training
  • Prepare training budgets
  • Monitor training plans to ensure implementation
  • Coordinate all training activities
  • Coordinate all workshops and seminar
  • Update the training register

4. PAYROLL ADMINISTRATION

  • Preparation of monthly  payroll data input
  • Checking the payroll carefully for errors and advise payroll office to make corrections
  • Check all departmental time books to ensure that time recorded on the payroll data input sheets is the accurate.
  • Check all overtime monthly sheets to ensure that payroll captures correct overtime
  • Attend to  and investigate all queries from employees in relation to payroll  and advise payroll office to make amendments
  • Conduct annual salary reviews
  • Conduct annual payroll adjustments.

5. STAFF WELFARE, BENEFITS AND COMPENSATION

  • Update staff personnel employee records
  • Update leave days for all staff
  • Process staff advances ,leave applications and funeral grants
  • Calculate terminal dues and advise payroll to upload on the payroll for payment
  • Process all employee compensation claims and reconcile payments to be made to the workers Compensation Fund Control Board on an annual basis
  • Manage and monitor all employee medical schemes for the company
  • Management of the company group life assurance policy with Marsh Insurance Zambia Limited and process death benefits and all accident claims.

6. GENERAL HR ADMINISTRATION

  • Offering advice to line management on all labour laws
  • Be a liaison between management and staff
  • Conduct exit interviews
  • Maintain and update employee database for both  unionised and senior employees
  • Review, update and renew contracts of employment
  • Develop, coordinate and implement all company corporate social responsibility programmes
  • Preparation of monthly human resources reports
  • Preparation of annual human resources reports
  • Process both temporal and employment permits for expatriates

7. MINIMUM QUALIFICATIONS

  • Full grade twelve certificate
  • Degree in Human Resources Management
  • 7 – 10 years’ experience in Human Resources Management, the majority of which should be in the mining sector
  • Computer literate (Office suite)
  • Good knowledge in the Zambian labour

8. BEHAVIOURIAL COMPETENCIES

  • Excellent inter-personal and people skills
  • Excellent verbal and written communication skills
  • Must be able to work independently
  • Must have the ability to work effectively in a team
  • Results driven
  • Good Negotiation Skills
  • Good presentation skills

9. FUNCTIONAL COMPETENCIES

  • Excellent understanding of labour legislation as well as HR best practices.
  • Ms Packages
  • Experience in HR / Training management.
  • Extensive people management skills.
  • Extensive IR experience.
  • Excellent knowledge of payroll processes

10. ADDITIONAL DETAILS

  • Package is 26,000.00
  • Candidate must be willing to relocate to Solwezi

If you strongly feel you are the best fit for this position, send your application to jobs@ksm.co.zm.

To apply for this job email your details to mweetwa.chizyuka@ksm.co.zm

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