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• Company: People’s Process on Housing and Poverty in Zambia
• Location: Zambia
• State: Lusaka
• Job type: Full-Time
• Job category: Accounting Jobs in Zambia

The Accounts Officer will support the team across a variety of financial tasks. Reporting to the Finance and Administration Manager, Community Programmes Coordinator & Country Coordinator, in all aspects of day to day accounting including financial reporting, analysis and budgets.

Job Description

Key accountabilities for the role include but are not limited to:

• Assist in preparing monthly financial reports against contract budgets and program activities
• Supports the preparation and consolidation of the annual program budgets
• Reconciling all organization Bank accounts, local and foreign currencies, managing cash, Both ZMW and USD
• Maintenance of Fixed Asset register, ensuring depreciation is calculated appropriately • Prepare periodic budgetary control statements to determine projects financial performance and suggest concrete action,
• Undertake financial monitoring on activities for the projects, and undertake troubleshooting and suggest corrective action where necessary;
• Prepare financial reports on monthly/quarterly basis for internal use and for external reporting respectively;
• Analyse variances and explore potential problems with project budget, working closely with Programs staff to forecast and address any variances;
• Provide technical assistance to program staff in managing financial documentation • Provide technical assistance to the programme staff to ensure that project implementation processes and procedures are in line with the funding agencies standards; Monitoring and reviewing financial reports against agreed project budgets to ensure validity of expenditure; Work with the Finance Manager to assist the Country Coordinator to prepare projects, annual and multi-year budgets;
• Provide technical advice to PPHPZ on administration and financial issues;
• Assist the finance and Admin Manager to manage all HR matters including contracts, payroll, insurance etc.
• Ensure compliance to tax and labour statutory obligations are adhered to e.g. NAPSA, PAYE, Registrar of Societies, leave days, etc.
• Assisting the Finance Manager with preparation of final Accounts
• Participate in internal and external audits by providing documents and responding to audit queries that arise
• Assess potential clients, individuals or businesses seeking loans from the Swalisano Urban Poor Fund
• Perform Audits on the savings by reconciling the pass books against actual moneys deposited in the bank
• Advise borrowers on financial status of their loans and the fund, methods of payments and ensure that repayments are done in good time.
• Produce financial statements and reports for the Swalisano urban poor fund. • Prepare, review and input all documentation required for data entry into the Pastel Accounting System as well as in the Loan Fund management System.
• Prepare monthly bank reconciliations for the Swalisano fund which is a community fund on monthly basis
• Preparing trial balance, monthly reports for the fund performance
• Monitoring all IGA/Housing/ Sanitation etc loan performances, and evaluating the impact on beneficiaries. Devising strategies to boosting loan repayments
• Assist in preparing monthly financial reports against contract budgets and program activities
• Work with the Finance Manager to ensure grants reports are submitted on time and review to ensure expenditure are within budget and as per agreement • Supports the preparation and consolidation of the annual program budgets • Review and reconcile analysis of fuel and mileage in vehicle log sheets for all project vehicles monthly.
• Process cheques and code expenditure (travel, advances, imprest and purchase requisition)
• Documenting financial information and maintaining all financial records for projects and for the organisation, ensuring expenditures are coded correctly.

Personal qualities & Behavioural competencies
Personal qualities

• Demonstrated high level organisational skills, including time management and experience in meeting deadline
• Able to communicate financial information to both financial and non-financial audience
• Attention to detail
• Sound problem solving skills
• Ability to effectively prioritise and plan work
• Ability to build relationships across the Program
• Effective communication skills, verbal and written
• Willingness to go the extra mile
• Exercises confidentiality
• Behavioural Competencies
• Results oriented
• Pays attention to detail
• Solution Oriented
• Ability to Plan
• Organised
• Excellent communicator

Qualifications & Experience

CA level degree or Accounting & Finance Degree or ACCA 2, ZICA 2

Experience & skills

• 3 years experience in a similar role in a dynamic fast paced organisation
• A sound knowledge of financial principles
• US funded , DFID and other donor funded experience an added advantage
• Demonstrated experience in reporting and analytics and providing meaningful insights
• Experience working on Financial systems (Pastel,Dove payroll, loan management systems etc)

 

Method of Application

Application: Candidates are invited to submit a one-page cover letter together with a maximum of three-page CV to [email protected] by close of business Monday, 8 February 2021. Only shortlisted candidates will be contacted