Acquisition Officer Job: ZICTA
ROLE PURPOSE
Effectively procure goods, works and services on behalf of the Authority in accordance with the Public Procurement Act, Procurement Regulations, Guidelines and procedures as may be prescribed by the Zambia Public Procurement Authority
KEY RESPONSIBILITIES
Prepares solicitation documents for goods, works and services including determinations and findings, synopses, justifications which reflect procedures governing procurement Contacts vendors or Authority representatives to obtain availability and product information and confers with vendors concerning new products, damaged goods, delayed payments or related information. Assists with the selection of bidders, public bid openings, bid evaluation, brand comparisons and final award of bids Participates in project meetings for works, goods and consulting services Participates in evaluation of bids and presentation of bid evaluation reports, due diligence reports and procurement committee papers Participates in the preparation of monthly , quarterly and annual procurement reports including Annual Procurement Plans Conducts evaluation of quotes and production of evaluation sheets Produces reports relating to performance meetings for the vendors Coordinates and expedites all matters relating to Purchasing Orders and completion of works , services and consulting services Documents and profiles all contracts for works and services entered into by the Authority Assists in monitoring milestones for works and consultancy ,adherence to standards and contractual obligations Assists in reviews of maintenance agreements and renewals Assists in preparing and updating reports on all contracts
QUALIFICATIONS AND EXPERIENCE
6+ years’ experience in public procurement Bachelor’s degree in Purchasing and Supply Management or Bachelor’s degree in social sciences, engineering or Business Administration with a Diploma in Purchasing and Supply Management (MCIPS) Experience before attainment of necessary qualifications shall not count Member of the Zambia Institute of Purchasing and Supply
CORE COMPETENCIES
Good communications and interpersonal skills Highly motivated Good knowledge of supply chain Good analytical skills Good computation skills Ability to work under pressure Highly attentive to detail