Action Africa Help International Job Vacancy In Zambia: Admin Assistant
- Company: AAH-I
- Location: Lusaka, Lusaka Province, Zambia
- State: Lusaka
- Job type: Full-Time
- Job Category: Administrative/Secretarial Jobs in Zambia
Action Africa Help International (AAH-I) is regional African – led non- governmental organization that supports livelihood – challenged communities in East and Southern Africa to sustainably improve their well – being and standard of living. With Country Programs in South Sudan, Uganda, Zambia, Somalia and Kenya, AAH-I has over 20 years ‘experience working with communities in conflict and post-conflict situations.
JOB TITLE: ADMIN ASSISTANT
RESPONSIBILITIES
- Advise managers on organizational policy matters, such as equal employment opportunity, local labor laws, sexual harassment, and recommend needed changes
- Ensure the organization’s policies and human resources procedures are in compliance with donor’s and Zambia’s legal requirements
- Serve as a link between management and employees by handling questions, interpreting, and administering contracts and helping resolve work-related problems
- Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates
- Analyse statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of organization’s personnel policies and practices
- Ensure regular backups of data are carried out. Maintain current and historical human resource records by designing a filing and retrieval system and keeping past and current records
- Contribute to team effort by accomplishing related results as needed and reconciles online time and attendance. Researchers payroll discrepancies and make corrections.
- Initiates payroll actions into a human resource management system associated with new hires, transfers, retirements, separations, pay adjustments, Family Medical Leave, and other miscellaneous requests.
- Works with hiring managers throughout the onboarding process.
- Ensures that criminal background checks, child protective services checks and Office of Inspector General (OIG) check are completed, as appropriate.
- Orients new employees and make certain that all employment paperwork is completed properly.
- Consults with Country Manager regarding the interpretation of laws, policies, procedures, and regulations to department staff.
- Participates in financial and HR audits by providing payroll and HR information, as requested.
- Creates reports and compiles data for customized reports as needed utilizing a point and click enterprise ad-hoc query systems such as county human resource systems, and other information technology tools.
- Develops and maintains basic databases and spreadsheets to track personal information. Provides administrative support for human resources programs.
- Maintains personnel files, ability to communicate with others verbally and in writing and ability to drive a vehicle. Works on special projects, as assigned.
Qualifications
- Diploma in Human Resource Management
- Three years’ experience in donor-funded projects, preferably USAID funded projects. Good understanding of the Zambian Labour laws as wells as USAID labour related regulations and rules
- Fluency in local language and English
- Outstanding report writing skills are a must.
How to Apply
All applications must be sent to [email protected].