ActionAid Zambia Latest Job Vacancy: Accounts Officer

ActionAid Zambia (AAZ) is part of the ActionAid Global (AAG) Federation, sharing common values and aims to drive social change towards a just, equitable and sustainable world. AAZ works with marginalised and excluded women and young people, their organizations and movements to address the structural causes of social injustice, gender inequality and poverty.

ActionAid Zambia has a vacancy for an experienced and suitably qualified Zambian to fill the position of ACCOUNTS OFFICER

Job Purpose

The Accounts Officer supports AAZ financial management, in processing and reconciling a wide variety of accounting documents such as invoices, billings, employee reimbursements, cash receipts, vendor statements, and journal vouchers; review and code financial information; preparation and processing of documents to disburse funds, make deposits and prepare reports; compile and review information for accuracy; and maintain records.

KEY RESPONSIBILITIES

• Assists in setting up sub granting protocols in regard to selection of partners and the vetting process.
• Adhere to a system for effective and easy follow-up of sub grants.
• Collaborates with the Grant Accountant to prepare appropriate documents to authorize disbursement of funds to approved project proposals.
• Facilitate actual disbursement of funds to sub-partners and ensure disbursements are made accompanied by correct supporting documents and according to contractual agreements.
• Reviews contracts for sub-recipients in coordination with the local partners and provide relevant support to build partners’ capacity.
• Reviews all sub-recipients financial reports for zero ineligibility in costs
• Lead on sub grants closures (financially) and systematically coordinates and reports to the Grants Accountant
• Provides monthly management reports to the Grants Accountant in a timely and accurate manner.
• Participates in developing of budgets with the Finance Team and implements grant budgeting and forecasting systems with Partners
• Ensures that sub grantees financial operations are in compliance with AAZ policies and procedures
• Ensures that monthly transactions are reviewed and captured in the General Ledger accurately and on a timely basis
• Assists with monthly review and reconciliations of balance sheet accounts (receivables, payables, advances, bank & cash reconciliations, etc.) and all related expenditures.
• Oversees and coordinates management of sub-grant agreements and financial management of sub-grants
• Reviews and track expenses and proper documentation as per AAZ procedures and donor requirements for record keeping.
• Conducts evaluation of sub grantees in comparison to the burn rate
• Builds the capacity of local partners in financial reporting and guidelines;
• Follows up on partnership agreements systematically to meet all deadlines and deliverables.
• Assists with preparation of audit schedules, financial statements and statistical data related to the annual audit and annual financial report.
• Prepares local partners for all audits.

QUALIFICATIONS, EXPERIENCE AND SKILLS

• Professional qualification in either ACCA part II or the equivalent and 2-3 years’ experience preferably in an NGO
• Licentiate member of the Zambia Institute of Certified Accountants
• Ability to analyze, evaluate and summarize financial records for accuracy and conformance to procedures, rules and regulations.
• 2-3 years’ experience in grants management or in a comparable position with similar responsibilities.
• Knowledge and demonstrated experience with MS Office package software applications with advanced skills using Microsoft Excel.
• Good organizational, verbal and written communication skills

To apply, please email a cover letter and Curriculum Vitae highlighting how you match the criteria in the Job Description to the following email address: [email protected].  The email subject heading should simply be titled “Accounts Officer”. The Closing date for receipt of applications is Friday 7th September 2018 at 17:00 hours.

ActionAid is an Equal Opportunity Employer (EoE). Qualified women are encouraged to apply. Please Note: While we value all applications, we can only respond to shortlisted candidates.

Action Aid’s Website:  www.actionaid.org/zambia