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• Company: LSO Contractors Limited
• Location: Zambia
• State: Lusaka
• Job type: Full-Time
• Job Category: Advertising/Media Jobs in Zambia

Your job title will be Executive Assistant and you will be employed to support our Group CEO’s office. On a daily basis, you will report to the Group CEO and occasionally to the Head of Finance and Admin.

Job Description

On a day to day basis, the Job Holder will:

• Manage incoming and Outgoing Phone and Email communications*
• Process complex administrative and business-oriented special project assignments
• Prepare and edit correspondence, reply on behalf of the CEO where instructed
• File, Email, Open and distribute mail
• Compose presentations, complex reports, Memos, Letters, confidential correspondence and files with a high degree of accuracy, efficiency and professionalism.
• Spearhead Tender Submission Procedures
• Interface with customers and maintain internal and external relationships.
• Maintain calendar and schedule of events for Meetings, Customer Meetings, and Special Events.
• Handle CEO’s Expense Reports, Reconcile Credit/Debit cards where applicable
• Maintain Records of Office Inventory and Company Assets
• Coordinate periodic review and update of business literature like Corporate Profile, Website, Social Media Pages, Whatsapp for Business Catalog.
• Assist with implementing an effective Marketing and Sales Strategy for the business’ core products.
• Maintain Inventory of all Tools and Equipment and be the custodian for allocation to each site.
• Manage and track Office Resources and expenditure against a monthly budget
• Manage usage of office resources.
• Supervise transport for official business and maintain up to date vehicle status registers.
• Complete Special Projects and other duties as assigned.

Positive Attributes

• Maintains strict confidentiality on highly sensitive matters.
• Applies a proactive and flexible approach to their workload
• Coordinates access to the Group CEO without being a hindrance to progress

Targeted Results/Key Performance Areas

• Effective Management of the CEO’s office (Timely Meeting/Appointment Reminders, Clean in/out trays, Proper Follow-ups, and feedback
• Adherence to Deadlines
• Tenders and Suppliers Registration Processes are Submitted 2 days before the deadline.
• Prompt Reconciliation of Expenses and Debit/Credit Cards and submission to Finance for Weekly Reporting
• High Level of Innovation and Initiative applied to the role

Method of Application

If you have a minimum of a Degree in Law (LLB), Business Administration, Marketing or Sales and at least two years’ experience in a successful SME Company, and feel you are up to the job and not a time-waster, then please email a Motivation Letter and CV to [email protected].

Note that applications without a Motivation Letter will not be considered. Applications close 22nd July 2020.