Administrative Assistant and Receptionist Job In Zambia

Job Title: Administrative Assistant and Receptionist

Your specific duties as an Administrative Assistant and Receptionist are to provide secretarial services including:

• Receiving all in-coming telephone calls and transferring them to respective staff or taking messages
• Obtaining telephone numbers outside the company for all staff
• Maintaining third copy files for all correspondence sent out by the company
• Typing documents
• Manages the firm’s lobby area. Greets and directs all visitors, including vendors, clients, job candidates and customers.
• Drafting simple letters
• Making appointments on behalf of the members of staff
• Up-dating and maintaining the meeting’s diary
• Ordering company seals/stamps and keeping an up-dated record of the seals in possession
• Sending and receiving documents by fax
• Sending and registering out-going and in-coming mail
• Attending to book –keeping and receipting clients
• Issuing Feenotes and keeping a record of all Feenotes in the order they are being issued
• Making travel and accommodation bookings
• Attending to client and staff welfare
• Attend to any other additional tasks not specifically mentioned herein.  Further, you will be expected during those times to co-operate and perform such additional tasks and to obey all lawful instructions given to you.
• You will report to and be supervised by the Managing Partner and Human Resource Officer.

To apply for this job email your details to [email protected]