Jobs in Zambia and Zimbabwe

Administrative Assistant Job In Zambia: UNICEF

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VN No. 2015/5

The United Nations Children’s Fund (UNICEF) Zambia is looking for suitably qualified candidates to apply for the vacancy below:

Administrative Assistant – Fixed-Term Appointment, GS-4 (General Service Category, Level 4), for 1 year (renewable) to be based in Lusaka.

The incumbent will work under the general supervision of the Administrative Officer. To provide receptionist and other administrative duties to the Country Office by receiving visitors, receiving and making telephone calls, receiving mail, analyzing telephone bills and preparing personal bills for staff, arranging workshop and conferences venues including drafting of commitment letters for the approver’s signature and allocation of drivers and transport etc.

Duties

  • Receiving visitors and directing them to the relevant staff as appropriate, making , receiving and routing telephone calls to the relevant staff, receiving, registering and distribution of mail (both incoming and outgoing).
  • Securing and arranging venues for conferences and workshops and assisting arriving visitors and staff with hotel bookings and airport transfer arrangements
  • Monitors and tracks the usage of telephones and analyses bills for official and personal use and prepares bills for personal use of telephone facilities
  • Assists with procurement of office related supplies and its distribution in the Office, and administration of other services in the office such as suppliers of newspapers, water, flowers, etc.
  • Supervises messengers and cleaners for the efficient running of the Office regarding distribution of mail, files and documents within and outside.
  • Assists the Office with Secretarial and administrative arrangements at seminars, workshops and conferences as appropriate.

Education

  • Diploma/Degree in Business Administration and Front Office operations.
  • At least 3 years’ experience in Administration /Finance/Front Office operations.

Interested candidates should send their application by 08 January 2016 with updated Curriculum Vitae with at least 3 traceable references and completed UN Personal History form (P-11) to  or the Human Resources Specialist, UNICEF Lusaka Office, UN House 3rd Floor, Alick Nkhata Road, P.O. Box 33610, Lusaka. Please clearly indicate the VN No. for the position applied for. Note that the Personal History form (P-11) can be downloaded from the UNICEF Lusaka website under ‘Opportunities.’

‘’UNICEF IS COMMITTED TO GENDER EQUALITY IN ITS MANDATE AND ITS STAFF. WELL QUALIFIED CANDIDATES, PARTICULARLY FEMALES AND PERSONS WITH DISABILITY ARE STRONGLY ENCOURAGED TO APPLY’’