Jobs in Zambia and Zimbabwe

Administrative Assistant Job Opportunity in Zambia

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Zambia Telecommunications Company Ltd is a Company incorporated in Zambia under the Companies Act Chapter 388 of the Laws of Zambia. The sole shareholder of the Company is the Government of the Republic of Zambia. The Company falls under the jurisdiction of the Ministry of Transport, Works, Supply and Communications pursuant to Gazette Notice No. 183 of 2012 and the Statutory Functions Act Chapter 4 of the Laws of Zambia.

Administrative Assistant

Purpose of the position
Performing all administrative, secretarial, stores and office management work of the organization.

Reports to: Human Resources Officer

Main duties and responsibilities

  • Provide administrative assistance to the Managing Director and other senior staff as required from time to time
  • Processing of Purchase Requisition forms
  • Ordering and keeping a reasonable supply of office stationery, groceries and other requisites to ensure smooth operations
  • Receiving phone calls and directing them to the respective departments and screening visitors
  • Updating the medical records and ensuring that all the bills received are posted to the respective accounts on a monthly basis
  • Making a logical and systematic filing system for the office for easy retrieval of documents and reference to the documents / correspondence
  • Making necessary arrangements for meetings, coordinate appointments both internally and externally
  • Ensuring that all the offices are kept clean at all times
  • Maintaining high level of confidentiality
  • Performing any other duties as may be assigned by the Managing Director/Human Resources Officer

Qualifications

  • Full Grade Twelve Certificate
  • Diploma in secretarial/Office Management and or Business Administration, Public Administration or a relevant field with appropriate experience of not less than two years
  • Must be in possession of a Drivers’ License (Manual Transmission)
  • Knowledge of records Management will be an added advantage

Skills and competencies

  • Good communication and interpersonal skills
  • Ability to handle multiple tasks
  • Ability to use initiative and work with minimal supervision.
  • An organized approach and excellent time management skills
  • Computer literacy and excellent typing skills

How to apply
Submit Application letter and detailed Curriculum Vitae, with three names of referees, to [email protected]

Closing date: 18th December, 2015

Please do not send copies of the certificates at this stage.