Amatheon Agri Zambia Ltd Latest Job Vacancy: Personal Assistant

EXTERNAL JOB ADVERT

EMPLOYMENT OPPORTUNITIES – 2020

Amatheon Agri Zambia Limited is part of Amatheon Agri Holding N.V., a German agribusiness, and farming company, developing and operating sustainable projects in Sub-Saharan Africa. The group’s headquarters is in Berlin with management structures throughout Europe and business operations in Sub-Saharan Africa. Amatheon is committed to act in a manner that is socially responsible and reflects sound environmental management practices.

PERSONAL ASSISTANT (01)

JOB OVERVIEW:

Our company is looking for a focused, industrious, and likable candidate to fill a vacant position and provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of the day to day affairs, and most effective use of time. Handle sensitive and complex issues in a professional and objective manner.

REPORTING TO

Managing Director

RESPONSIBILITIES AND DUTIES

• Lead, monitor and report all aspect of the HACCP Plan and systems
• Draft, update and circulate the HACCP Plan
• Provide minutes of all HACCP meetings
• Update and report to Management on HACCP Status
• Supporting the Environmental and Community Sustainability Committee (ECSC)
• Support Amatheon Agri Zambia’s Environmental and Social Consultant in any and all activities and report outcomes to Management
• Provide support in the development and monitoring of Environmental and Social Governance (ESG)
• Export Permits application
• Create and maintain Export permit files on Farm
• Maintain and follow up on all Imports and clearance
• Receive and file all Original importation documents
• Maintain export clearance file and Bill of entries
• Update and circulate Operational and Grain Quality reports
• Capture all operations activities
• Capture all grain quality reports
• Share with Management the operations and grain quality report
• Land Vendors
• Maintain Land vendor register
• Receive and communicate to all land vendor issues and farm visits
• Arrange MD’s appointments and Update Calendar
• Organize and Schedule meetings and appointments
• Update MD’S calendar and follow up on appointments
• Produce and Distribute correspondence memos, letter, and forms
• Welcome all farm visitors as per appointments and provide General support to visitors
• Assist in the preparation of regularly scheduled reports
• Maintain Electronic Report filling
• Document Management (DMS)
• Scan all documents for Accounts Sage DMS
• Share documents for Sage uploads
• Supporting Corporate Social Responsibility (CSR) Department
• Facilitate in the rolling out and monitoring of CSR activities
• Facilitate with Health and Safety matters
• General Office duties, Order office Supplies, book travel arrangements and take dictations in meetings

QUALIFICATIONS

• Educated to degree level or equivalent.
• Exports/logistics and HACCP background are added advantages.
• Experienced Personal Assistant at senior management level.
• Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.

PERSON SPECIFICATION

• Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of clients
• Ability to organize and plan own work.
• Excellent attention to detail, with the ability to maintain a high level of accuracy.
• A flexible, pro-active approach to work including the ability to prioritize and re-prioritize.
• Ability to work on own initiative.
• Ability to deal with sensitive information with discretion and to maintain confidentiality.
• Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.

Interested candidates meeting stated criteria need to apply and send CVs not later than 27.03.20 at the close of business.