The British Council is the United Kingdom’s international organisation for cultural relations and educational opportunities. We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to the UK and the countries we work with – changing lives by creating opportunities, building connections and engendering trust. We work with over 100 countries across the world in the fields of arts and culture, English language, education and civil society. Each year we reach over 20 million people face-to-face and more than 500 million people online, via broadcasts and publications. Founded in 1934, we are a UK charity governed by Royal Charter and a UK public body.
Job Title: Program Administrator
Responsibilities
- Must have rights to work and live in Zambia
- Provision of administrative and financial support to implementation of programme activity
Accountabilities - Responsible for a full range of administrative tasks related to programme delivery
- Accountable for all office errands and logistics
- Act as main point of contact with BC IT colleagues and must ensure that all IT and office equipment functions effectively
- Accountable for ensuring that logistics and procurement support to ZESSTA team is running smoothly
- Knowledge management, record keeping and archiving
- General Office Administration
- Sign for and distribute all mails and packages received
- Support the production and distribution of workshop and event amenities and materials Hotel/flight bookings for visitors from outside Zambia and staff travelling out of Zambia
- Update internal directories (e.g. staff names, phone numbers)
- Ensure that office equipment and supplies are available for use. Process requests for office supplies, telephone, scanner, copier, internet maintenance. Maintain stocks of standard office stationery and supplies
- Facilitate the appropriate access to IT and other systems for visitors and staff
- Support the process of vendor set up, raise and goods receipt purchase orders in line with agreed standards and processes
- Ensure that all IT equipment provided for the use of ZESSTA staff is in good working condition and functions as expected
- Knowledge Management and Record Keeping
- Ensure that a good filing structure is designed and implemented on the central G-drive
- Upload and file all ZESSTA administrative and financial documents on shared repositories and G drive as necessary
- Financial administration
- Provide financial support to the Project officer and programme team members, including raising of purchase orders, getting quotes from suppliers and tracking payments
- General administration and logistics, experience in projects and computer skills
Qualifications
- University Degree or diploma in Business Administration
- BC Core Skills
- BC Behaviour
- Program Administrator – Zambia