Cavendish University Zambia (CUZ) is Currently Recruiting

Job Title: Registry Clerk
Department: Academic Registrars Office
Reports to: Assistant Registrar

Works Closely with: Enrolment Office, Distance Learning and Academic Support

The main purpose of the job

To provide clerical support in managing records by receiving, filing, distribution and retrieving of stored documents

Main Duties and Responsibilities

1. Distribute documents as well as track progress up to the point of delivery where required within the Academic Registrar’s Office
2. Sort, deliver and retrieve documents from various offices on the premises at regular intervals and keep records as required
3. Check to ensure files are complete with the relevant records and documents
4. Process and scan files to be entered into the digital database
5. Photocopy documents as needed
6. Prepare outgoing documents received for dispatch
7. Undertake registry and administration filing
8. Sort, organize and arrange the Registry unit under the guidance of the Registry Assistant
9. Liaise with the Registry Officer on smooth flow of information and communication within the office by ensuring the office circulation file is ready for all staff members
10. Performs searches and consults appropriate documentation or resource persons in order to obtain and provide information
11. Conduct any other duties commensurate with the position as may be assigned from time to time

Qualifications and Experience

1. Advanced Level Certificate
2. Diploma in Library and Information Science, records or archive management or other related field from a recognized University is an added advantage
3. At least three (3) years’ relevant working experience in a reputable organization
4. Experience in managing students’ records is an added advantage

Competencies and attributes

1. Excellent verbal and written communication skills
2. Excellent computer knowledge
3. Motivated and dynamic personality
4. High level of interpersonal skills
5. High level of integrity and confidentiality
6. Ability to work independently with minimal supervision
7. Excellent communication and Interpersonal skills
8. Highly organized with keen attention to detail
9. Computer literacy skills
10. Good report writing skills
11. Exceptional Customer care skills
12. Creativity in Information processing and computerizing of records processes.
13. Well-developed inter-personal, planning and organizational skills