Welcome to Jobsjobscareers. This website helps you to achieve your career dream by connecting you to vacancies from Top Companies in Zambia. Job Seekers also have the opportunity to access the best articles for career growth and development. We strongly advise graduates to beware of fake job alerts and to make sure not to pay money before getting a Job. All job vacancies are free, you don’t pay to apply

• Company: Chishawasha Childrens Home, Zambia
• Location: Zambia
• State: Zambia
• Job type: Full-Time
• Job category: Administrative/Secretarial Jobs in Zambia

As a point of first contact for the school, the Receptionist will screen parents and visitors to the school. He/she will carry out various administrative duties and resolve any problems, inquiries and prepare responses to ensure smooth operations of the school. The office-bearer will be located at the reception area of Colin B Glassco School.

The Receptionist will liaise with the Head Teacher on each day’s planned activities and ensure all needed teaching and learning materials are available for teachers to use. The administrative duties to be carried out by the Receptionist will demand efficiency at task management and excellent timekeeping.

ROLES

1. Maintain records for staff, and update school data on staff, pupils, and parents’ contact details and addresses.
2. Perform general clerical duties including printing/photocopying tests/exams/mark schedules/workshop material/duty rotas. Take minutes of the Staff Meeting and type them.
3. Keep the Logbook and Visitors’ book.
4. Contacting suppliers in order to expedite deliveries to the school.
5. Prepare agendas for meetings with HT.
6. Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
7. Keep a register for fixed and moveable assets.
8. Being the custodian of classroom keys and promptly avail them to teachers before lessons.
9. Collect Class Registers and Forecast books from teachers and submit them to HT for checking.
10. Retrieve documents from the filing system and handle requests for information and data.
11. Coordinate school trips with the Deputy Head.
12. Ring the siren to signal start/end of sessions.
13. Support the Headteacher to ensure school activities are running smoothly.
14. Check supplies when they arrive to ensure that they have been filled correctly and that goods meet specifications.
15. Help maintain general order in the school e.g. clearing lost property box and tidying notice board.
16. Assist the DH with the management of repairs and maintenance of school infrastructure and furniture.
17. Organize refreshments for meetings and workshops.
18. Circulate the awards book.
19. In charge of affiliation to professional bodies e.g. MoGE

QUALIFICATION:

• Diploma/Degree in Secretarial or Business Administration.
• At least two of the work experience.

The applicants should be ready to start work in January 2021.

 

Method of Application

To apply for this job email your details to [email protected]