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• Company: The Salvation Army, Headquarters, Lusaka
• Location: Zambia
• State: Zambia
• Job type: Full-Time
• Job category: Administrative/Secretarial Jobs in Zambia

Job Description

DEVELOPMENT (PROJECTS) MANAGER

Main Purpose: The Salvation Army aims at poverty alleviation through community development, capacity building, project management, and awareness-raising. The development (project) officer leads the process of achieving the community development strategy of the territory in an effective and efficient manner.
Reporting to: The Programme Secretary as a direct line manager, or the CS/GS where there is no cabinet. (Not to finance or business) .

Responsible for: All aspects of project management for Community Development Projects and Mission Support Projects (if no Mission Support & M&E development (projects) officer is available). Additional responsibilities for Mission Support Over & Above, emergency/disaster relief projects as well as sponsorship can also be included based on territorial/command discretion.

Collaboration with: All relevant THQ functions such as Social, Business Administration (Finance), Property, Divisional secretaries….…For the implementation of the community development strategy

Purpose and Basic Objectives of the Post

1. Development through projects: oversight, implementation, and delivery

1.1 Work within and towards the territorial community development and other territorial strategies to achieve the given vision and objective.
1.2 Ensure the community, corps, and territorial participation in identifying and designing development programmes.
1.3 Lead the process of developing and/or ongoing review of the territorial community development strategy.
1.4 Develop and coordinate implementation plans for community development (and mission support projects, if appropriate).
1.5 Coordinate the training and capacity building initiatives required for all staff and officers involved in implementing, monitoring, and management of projects on reporting, donor compliance issues, shared learning through monitoring and evaluation as well as other relevant capacity building.
1.6 Communication: Ensure efficient dissemination of information about development through projects to THQ-, field stakeholders and staff.
1.7 Together with the relevant THQ departments, identify and apply for local and external funding and resources for existing and future projects.
1.8 Prepare projects, concept notes, and proposals working closely with field staff and communities.
1.9 Present projects at the Territorial Projects Board and Territorial Finance Council (if appropriate)
1.10 Complete and submit quarterly, progress, and final project narrative and financial reports for all projects.
1.11 Develop and maintain networks with external organizations. Attend relevant interagency coordination and donor meetings as required. Support THQ relevant staff to seek donor engagement, developing relationships through email, phone and face-to-face meetings. Develop relationships with institutional donors, private sector donors and UN agencies when appropriate.

2. Governance

2.1 Present and discuss project issues and expenditure requirements at relevant THQ Boards
2.2 Report to the Territorial Projects Board, Territorial Finance Board, leadership, donors and other stakeholders.
2.3 Ensure that all those involved in projects understand their roles and responsibilities
2.4 Ensure that regular and planned visits to sites where development through projects is delivered happen. Plan practical implementation tasks prepare risk assessments and identify staff/material resources if appropriate.
2.5 Provide regular support to, and maintain close contact with project implementers as appropriate
2.6 Coordinate all internal and external reporting requests from TSA stakeholders.
2.7 Formulation of budgets for project proposals together with the finance team.
2.8 Monitor budgets and maintain financial records in liaison with the finance department.
2.9 Ensure that project expenditure is in accordance with approved budgets and that no expenditure takes place until approval is obtained
2.10 Be the signatory, together with Territorial leadership on all project-linked Memorandums of Understanding and ensure agreed commitments are met.
2.11 Attend and contribute to internal and external meetings, as requested by the line manager.
2.12 Manage the risk associated with community development projects.
2.13 Stay informed as to relevant skill and qualifications levels required by staff for effective performance and circulate requirements and relevant information to the staff as appropriate.

3. Good practice and institutional learning

3.1 Follow the administrative procedures of The Salvation Army.
3.2 Participate whenever appropriate in the recruitment of project implementers and staff
3.3 Coordinate the organization and scheduling of all aspects of grant management – including proposal writing, internal project development meetings, reporting, internal checklists, evaluations and audits – in order to facilitate timely submission of proposals, reports, modifications, and extension requests
3.4 Ensure that monitoring and evaluation of all projects happen and that the learnings are documented and shared.
3.5 Ensure that the projects management database (HIVE) for ALL projects is kept up to date.
3.6 Assist in the production and processing of progress reports and adhere to the reporting requirements for each project as determined.
3.7 Provide written and verbal reports and conduct correspondence as requested by leadership projects support and IHQ.
3.8 Ensure that all documentation required by the partners, funders and leadership is completed accurately and within the timeframe requested.
3.9 Promote the development (projects) work of The Salvation Army and share with others the lessons learned, both within and outside of The Salvation Army.

Additional

The Salvation Army has its own database system for managing community development, mission support, emergency and disaster relief and sponsorship projects (HIVE). Full details of the roles and responsibilities in managing the databases can be found in the system manual.

Person Specification

• Degree or equivalent qualification in development, humanitarian affairs, journalism, international relations or another relevant course.
• A Master degree in Projects Management/ Development will be an added advantage.
• Minimum of 3 years’ experience of team leading, supervision and project management, preferably in a community development setting

Knowledge, skills and experience

• Experience of working with vulnerable people in communities
• Experience in conveying stories and case studies
• Experience in strategic planning
• Implementation and delivery of community-based projects
• Proven experience in donors and external partners engagement
• Capacity building/training delivery experience
• Community facilitation, consultation, engagement and/or outreach
• Robust understanding of equality and diversity
• Fluency in English: reading, writing and speaking
• Project management
• Project cycle management skills and experience incl. log frame development
• Budget formulation and financial management
• Risk Assessment experience
• Supervision skills and experience
• Communication, Evaluation, Monitoring & Reporting
• Effective communication (liaison, verbal, written i.e. email/letter/report) and negotiation skills
• Experience of evaluation, monitoring and information systems
• Strong analytical skills
• Strong report-writing skills
• Strong administrative skills, details oriented
• Strong IT skills and knowledge of Microsoft word applications

Other

• Willingness to work according to TSA principles
• Emotionally & spiritually mature
• Understanding and sensitivity to cross-cultural issues
• Ability to remain calm under pressure
• Diplomatic and determined
• Strong time management skills
• Ability to work on own initiative
• Willingness to work as part of a team and contribute to team dynamics
• Willingness to undergo further training as needed

 

Method of Application

To apply for this job email your details to [email protected]

Closing Date: 21st July 2021.