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• Company: IITA
• Location: Zambia
• State: Lusaka
• Job type: Full-Time
• Job category: Administrative/Secretarial Jobs in Zambia

Job Description

VACANCIES ANNOUNCEMENT

The International Institute of Tropical Agriculture (IITA) is a non-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment opportunities, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future. For more information, please visit www.iita.org.

IITA is seeking to employ the services of fully qualified and experienced Zambian nationals to fill up the following positions at its Lusaka Station:

EXECUTIVE ASSISTANT – RESEARCH FOR DEVELOPMENT – REF NO: SARAH/EA/02/2021

The Executive Assistant will perform a wide range of administrative and executive support under the direct supervision of the Regional Hub Director (Southern Africa).

Major duties and responsibilities:

• Maintains manual and electronic databases of administrative/project and donor records
• Provide administrative/secretarial/logistics support during meetings and workshops
• Facilitates in-country and regional donor linkages and interactions
• Provide support for the preparation of summaries, information, and data for reports to IITA Headquarters, for use in discussion with government and other organizations
• Maintains Directors’ appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Responsible for management and organizing of various types of internal/external events such as meetings, workshops and conferences.
• Provide project expenditure monitoring support to the Director
• Ensures effective and efficient management of communication and confidential documents
• Responsible for external liaison, advocacy, public relations, and protocol.
• Perform all other related duties that may be assigned from time to time by the supervisor

Qualification and Experience

• Bachelor of Arts Degree in Business Administration or similar qualifications; additional qualifications as Personal Assistant or Secretary are a plus
• 3+ years of proven work experience as an Executive Assistant or in a similar role
• Strong communication skills (via phone, email and in-person)
• Experience exercising discretion and confidentiality with sensitive company information
• Excellent organizational skills with an ability to think proactively and prioritize work

 

Method of Application

Interested applicants should forward their detailed curriculum vitae and covering letter as One Document by email to IITA-[email protected] no later than 27th July 2021. The applications should be addressed to the Regional Hub Administrator.

IITA is an equal opportunity employer and particularly welcomes applications from women candidates.

Please note that only short-listed candidates will be contacted