Finance Officer: John Snow Health Zambia Limited

John Snow Health Zambia Limited

eSCMIS Project

JOB DESCRIPTION

Job Title: Finance Officer

Department/Unit: Finance

Location: Lusaka, Zambia

Duration: Full-Time position

Reports to: Finance Manager

Background: 

John Snow Health Zambia (JSH-Z) with support from USAID through the eSCMIS Project will continue assisting the Government of the Republic of Zambia in the rollout of a next-generation electronic supply chain management information system (eSCMIS). The eSCMIS Project aims to increase the use of health services, decrease disease burden and increase quality of life through ensuring appropriate quantities and quality of health commodities are available at health facilities to meet patient demands. Continuing the rollout of and provision of technical support to the existing eLMIS will enable a seamless transition from the activities being done under predecessor projects. Establishing public private partnerships to promote sustainability and eSCMIS transition to the government are key objectives in Zambia during this 5-year project plan. The eSCMIS Project will work closely with and in support of the Ministry of Health.

Position Description:

JSH-Z seeks a dynamic and highly experienced candidate for the position of Finance Officer to be based in Lusaka, Zambia. The Finance Officer will support the finance team to manage the day-to-day financial activities of the eSCMIS Project.  The Finance Officer will report to the Finance Manager and help in achieving the project’s goals and objectives.

Roles and Responsibilities:

• Assist with recording transactions in QuickBooks and make sure to complete documentation for the vouchers to be ready for review and approval.
• Initiate payments using online banking system
• Respond to all vendor inquiries and maintain vendor files
• Reconcile vendor statements, research and correct discrepancies
• Review and process employee advance and expense reports and follow up on outstanding advances
• Assist in month end closing
• Act as a bank agent liaising with the bank for official cash withdrawals/deposits and periodic statements of accounts.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy, accepted accounting practices and USAID rules and regulations
• Perform vehicle fuel and maintenance analysis
• Manage Petty Cash
• Complete ZRA LPO forms, perform reconciliation and process request of new LPO book
• File and scan vouchers
• Make a team effort to process field accounts in timely manner and compliance and ensure submission of physical vouchers and databases to the home office no later than the 10th of the month
• Implement and adhere to JSH-Z’s personnel and fraud management policies.
• Perform other duties as assigned by the Finance Manager or other senior staff.

Qualifications:

• ACCA Part I/CIMA Part I or Diploma in Accountancy
• At least 3 years of financial & administrative experience.
• Financial & administrative experience with USAID-funded project & knowledge of USAID rules & regulations.
• Excellent verbal & written English.
• Ability to take initiative & work in teams.
• Proficiency in Microsoft Word & Excel.
• Experience with QuickBooks preferred.

Supervision and Reporting:

The Finance Officer will work under the guidance and supervision of the Finance Manager.

Mode of Application:

Send an application via email ONLY to [email protected]. In the subject line please indicate the position you are applying for; only those applications that reference the position in the subject line will be reviewed. Your application should consist of a cover letter and CV with three references and full addresses and contact information.

Closing Date: 31 January, 2020

Please note that you do not need to apply if you don’t meet the minimum requirements. Only candidates meeting the minimum requirements will be contacted. If you have not heard from us within 3 weeks after the closing date, kindly assume that your application was not successful.

John Snow Health Zambia, Limited is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or military status (special disabled veterans or veteran status) in any employment decisions.