Grants Finance Officer Job: Plan International

Organization Background

Plan International is an independent development and humanitarian non-governmental organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We have been building powerful partnerships for children for 80 years, and are now active in more than 70 countries. Safeguarding children and young people is key in all that we do.

Working in Zambia since 1996, Plan International Zambia’s development and capacity building programmes focus primarily on Education, Health, Water and Sanitation, Economic Security and Youth Empowerment, including Child Protection and Participation. Plan International Zambia has Programme Areas in; Central, Luapula, and Eastern Provinces including in Lusaka, where the Country Office is located.

Plan International Zambia is looking for experienced, innovative, motivated, self-starter individuals to fill the following position

Grants Finance Officer- Lusaka

Position Description

The Grants Finance Officer’s main role is to ensure all grant related financial records including cost recoveries are up to date and provide all necessary financial information for all grant funded projects in the organisation.  Consolidation of all accounting and treasury information from the Program Areas and country office departments, where relevant, for the grant related funds can prove to be a challenge.

Key areas of responsibility include:

1. Provide effective financial and accounting support to CO and PAs in project Development implementation, monitoring and evaluation on all Grant funded Projects

• Reviewing cost recovery budgets in all Project Outlines (POs) and ensure that both direct shared and overhead costs relating to Grants are timely  recovered or charged
• Timely Posting of  Grants related Journals in SAP on monthly basis
• Coordinate submission of time sheets for grant funded projects ensuring proper completion and charging to projects.

2. Budget Management

• Prepare quarterly consolidated Country Grant Budgets and upload forecasted  budget in SAP
• Participate in the annual Budget preparation, coordinate preparation of Apportioned and PA office running costs budget

3. Financial monitoring and reporting

• Perform detailed analytical review of Grants budget and Expenditure by effectively using SAP and coordinate variance explanation.
• In charge of timely preparation of quality Donor reports and submitted for review and sign off on monthly basis. Provide Timely feedback to National Offices/Donors on all Financial Report queries

Qualifications: 

• Accounting Degree
• ACCA/CIMA added advantage
• 3 – 5 years’ experience in Grants Management role and preferably in an NGO environment
• Well versed in computerized accounting applications
• Knowledge of the Grant funding rules and regulations

To apply, kindly send through your application letter and CV, clearly stating the job title of interest to [email protected].  Kindly note that only candidates who meet the above specifications and competencies should apply enclosing their CVs, and photocopies of their relevant academic qualifications. Day time telephone and/or mobile contacts should be clearly indicated. Applications should reach the undersigned not later than Friday 15 May 2020. Only shortlisted candidates will be contacted.          

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Plan International provides equal employment opportunities to qualified and experienced women and men

Women are especially encouraged to apply.