Responsibilities, not limited to:

Manage all documentation related to the administration of staff contracts, benefits and maintain adequate records of all correspondence
Prepare offer letters and contracts for new staff using pre-approved templates for the country program
Maintain a database and monitor expiry dates of all staff contract, liaise with global HR and the employee’s line managers,  and renew as and when necessary;
Provide employee numbers and open individual files for new employees;
Ensure there is job request in place, uploaded and approved in ICIMS before commencing any recruitment activities. Use appropriate media for advertising.
Keep track of employee leave utilization for record keeping and accountability
Ensure accurate and timely filing of all staff related correspondence
Prepare HR monthly reports and submit to the Regional HR Manager
Manages and prepares data for Monthly, Weekly and ad hoc reports to the Regional HR Manager
Liaise with the Regional HR Manager and Country Program Director to conduct manpower planning for each financial year
Compile and assist with the shortlist of the candidates and invite short listed candidates for interviews.
Liaise with recruiting managers to prepare interview questions and prepare interview summaries after each interview.
Participate in Interviews as and when necessary.
Ensure reference checks are carried out before offer letters are issued out.
Ensure timely submission of recruitment information to the Regional HR Manager
Assist the Regional HR Manager in the management of staff benefits
Regularly and promptly, address queries from managers and staff on their benefits.
Prepare and communicate any payroll changes with Regional HR Manager, global HR and finance liaisons on or before 9th of every month
Support the implementation of identified staff training, development activities and Process staff development requests including education reimbursement requests and submit to the Regional HR Manager for approval
Assists in researching and collecting data to inform HR decisions and strategy when required.
Performs other related duties as assigned.