Logistics & Procurement Officer Emergency Response Programme – Food Crisis: Plan International Zambia

EMPLOYMENT OPPORTUNITIES AT PLAN INTERNATIONAL ZAMBIA

ORGANIZATION BACKGROUND

Plan International is an independent development and humanitarian non-governmental organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We have been building powerful partnerships for children for 80 years, and are now active in more than 70 countries. Child protection is key in all that we do.

Working in Zambia since 1996, Plan International Zambia’s development and capacity building programs focus primarily on Education, Health, Water and Sanitation, Economic Security and Youth Empowerment, including Child Protection and Participation. Plan International Zambia has programme areas in; Central, Luapula, and Eastern Provinces including in Lusaka, where the Country Office is located.

Plan International Zambia seeks to recruit suitable, self-starters and experienced candidates for the following positions to be based in Kabwe, Central Province:

LOGISTICS & PROCUREMENT OFFICER EMERGENCY RESPONSE PROGRAMME – FOOD CRISIS -X 1 – TEMPORAL POSITION-3 MONTHS

POSITION DESCRIPTION:

The Logistics and Procurement Officer will ensure effectiveness in Logistics and supply chain planning, Vehicle logistics coordination; Property and fixed asset register maintenance, Security and emergency procurement. S/he will report to the ERM.

RESPONSIBILITIES

• Analyse and consolidate requisitions for purchasing in accordance with Plan policies and procedures.
• Consolidate project material requirements submitted by the emergence response staff for purchases.
• Obtain quotations, delivery costs and items and negotiate terms and conditions on behalf of Plan Zambia.
• Create, update and share monthly SAP purchase tracking report with the Procurement and Logistics Manager and Country office procurement unit as per agreed standards.
• Maintains records of all purchases, agreements, contracts and ensure regular updates where necessary.
• Prepare vehicle weekly/monthly reports, logbook-, trip-, and fuel records, monitors’ utilization, maintenance and fuel consumption and carry out monthly fuel and maintenance spend analysis.
• Monitor vehicle accidents and ensure timely and accurate preparation of accident/incident reports to the region.
• Take responsibility for the Office fixed asset and stock inventories and to ensure the completeness of their records and regular updating of the register. Fixed assets reports to be generated at any time on the technical condition, maintenance needs, lifetime/expiry (replacement, retirement), usage and returns of all physical assets including vehicles, (rented) compounds, buildings and their technical infrastructure

QUALIFICATIONS:

• University degree / Diploma in Procurement and Supply chain Management, Logistics or Business management field with a minimum of 3 years of practical experience in similar role at a reputable organization.
• A professional qualification and membership of recognized purchasing and supplies institution.
• Demonstrated relevant progressive experience in similar posts
• Deeper understanding of the various Donor grants procurement rules and guidelines
• Fluent in English and local languages ( Bemba / Nyanja)

To apply, kindly send through your application letter and CV, clearly stating the job title of interest to [email protected] or drop off applications at the Plan International Zambia – Kabwe office, opposite Immigration Offices addressed to the address below:

The Programme Area Manager

Plan International Zambia

Central Programme Area

Marshal Avenue,

Plot No. 196

P.O. Box 81494

KABWE

Applications should reach the undersigned not later than Friday 06th March, 2020. Only shortlisted candidates will be contacted.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Plan International provides equal employment opportunities to qualified and experienced women and men. Women are especially encouraged to apply.