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• Company: Lusaka Apex Medical University
• Location: Zambia
• State: Lusaka
• Job type: Full-Time
• Job category: Administrative/Secretarial Jobs in Zambia

 

Job Description

The Lusaka Apex Medical University has the following job opportunity

POSITION: MANAGEMENT SECRETARY (1)

MAIN JOB PURPOSE:

Responsible for managing and providing efficient and effective secretarial and office management services to ensure the smooth running of the office.

KEY RESPONSIBILITIES WILL INCLUDE:

• Makes appointments on behalf of the Directors/Registrar and officials falling under Chalala Campus with internal and external clients.
• Makes and confirms appointments for those wishing to see Directors/Registrar and officials, ensuring that the dates and times are suitable.
• Maintains a diary of appointments and reminds the superiors accordingly so that appointments are fulfilled.
• Screens telephone calls and visitors to Registrar/Directors and officials, directing those that can be assisted by others to the relevant officials.
• Types from dictations, manuscript and notes, letters, reports, memorandum of a routine and confidential nature for the Directors and officials.
• Maintains an up-to-date filing system for all documents and letters, confidential and non-confidential.
• Makes travel arrangements on behalf of Directors/Registrar and officials Liaising with the Administration Officer/HR/ Accounts as necessary.
• Take minutes during Management Meetings where necessary.
• Determines and replenished office supplies upon approval and ensures timely reimbursement of petty cash.

SKILLS AND ATTRIBUTES:

• Ability to effectively and efficiently manage the Officials diary and write standard letters for Officials signature.
• Ability to work with minimum supervision

MINIMUM QUALIFICATIONS AND EXPERIENCE:

• Secretarial Certificate with 120 Words per Minute (wpm) typing plus 65 wpm Shorthand speed of 110/120 wpm
• Certificate in Management studies or higher qualification in Management.
• ICT literate.

 

Method of Application

Application letters must be clearly marked The Deputy Registrar- Human Resource and Administration LAMU and addressed to:

The Deputy Registrar of Human Resources and Administration

Lusaka Apex Medical University Limited

Off Kasama Road

P. O. BOX 31909

LUSAKA.

Closing Date: 24th June 2021