The Ministry of Commerce, Trade and Industry Job Vacancies in Zambia : Finance and Administration Officer


  • Company: The Ministry of Commerce, Trade, and Industry
  • Location: Lusaka, Lusaka Province, Zambia
  • State: Lusaka
  • Job type: Full-Time
  • Job category: Accounting Jobs in Zambia

The Ministry of Commerce, Trade and Industry are inviting suitable applicants to fill five (5) positions under the Great Lakes Trade Facilitation Project (GLTFP) financed under a loan from the World Bank. The project aims at empowering border communities by enhancing small scale cross border trade between Zambia and Democratic Republic of Congo (DRC) through the provision of core trade infrastructure at three priority border posts namely: Kasumbalesa, Mokambo and Chembe. The project will be comprised of four main components namely; (a) improving core trade infrastructure and facilities in the border areas, (b) implementation of policy and procedural reforms and capacity building to facilitate cross border trade in goods and services, (c) improving service delivery by agencies at the border posts and citizen engagement (d) implementation support, communication, monitoring and evaluation. The Ministry, therefore, is inviting suitable applicants to fill the following positions:-

 

3) FINANCE AND ADMINISTRATION OFFICER (1)

The Finance and Administration Officer will report to the Project Coordinator and be responsible for all disbursements, payments, financial data and records and for accounting systems and oversight of project finances. He or she shall assist the Project Coordinator with selected administrative matters and will also work closely with the Head of Accounts in the Ministry on technical accounting matters. He or she will carry out the following tasks:

  1. a) Process eligible payments, withdraw applications and maintain proper records to facilitate the preparation of timely, accurate, relevant and reliable financial statements as well as periodic/status reports to government and other stakeholders,
  2. b) Maintain records of all receipts and payments and prepare monthly quarterly and annual financial reports;
  3. c) Monitor the operation, efficiency, and effectiveness of accounting and control systems and recommend improvements to management;
  4. d) Assist in the interpretation of financial and other economic information for the project including the consolidation of Annual work plan and budget;
  5. e) Assist the Project Coordinator with day to day financial planning and control including cash flow management;
  6. f) Preparation of quarterly Interim Financial Reports;
  7. g) Facilitating statement of expenditure reviews, Internal and external audit processes including following up on the resolution of audit queries and prevention of recurrence and;
  8. h) Assisting the Project Coordinator, the Procurement Officer and the Head, Human Resources, in the Ministry of Commerce Trade, and Industry in handling selected project administrative and human resources issues including financial aspect of procurement.

QUALIFICATION, EXPERIENCE AND ESSENTIAL COMPETENCES

  1. A Bachelor’s Degree in Accountancy
  2. Must have completed Full ZICA, ACCA, CIMA or equivalent

III.                Must be a registered member of ZICA.

  1. A Master’s Degree will be an added advantage.

EXPERIENCE:

  1. The candidate shall have a minimum of five (5) years relevant experience, at least five (5) of which must have been expended in a busy donor funded project
  2. Excellent communication skills.
  3. Working knowledge of at least one windows based accounting package are key requirements for this position.

 

4.       The FMS shall also be conversant with the Microsoft office suite of application software and demonstrate practical experience in handling financial aspects of procurement.

 

How to Apply

Interested candidates should submit application letters along with a Curriculum Vitae (CV), copies of their National Registration Card and Certified Academic and Professional Qualifications to:-

The Director-HRA Ministry of Commerce,

Trade and Industry 8th floor, New Government Complex,

Nasser Road

P.O Box 31968

LUSAKA