Jobs in Zambia and Zimbabwe

New Job Vacancies at ActionAid in Zambia: Procurement Manager

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  • Company: ActionAid Zambia
  • Location: Lusaka, Lusaka Province, Zambia
  • State: Lusaka
  • Job type: Full-Time
  • Job category: Logistics/Transportation Jobs in Zambia
  • Department: Logistics & Procurement
  • Position: Expatriate Procurement Manager
  • Direct Hierarchy: Country Manager
  • Contract duration: Five years renewable contract.
  • Start Date: As soon as possible

 

We are a humanitarian NGO, which supports vulnerable populations, affected by humanitarian crises worldwide. We provide continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local and adapted to each context. Our 3,300 staff is committed to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

 

Position profile

Under the overall guidance and supervision of the Country Director, the Procurement Manager ensures that s/he performs transparent and efficient logistics activities for our programmes.

Specific Duties and responsibilities

In accordance with our procurement procedures, be responsible for the procurement process of all items or services purchased and agreed with the Logistics Manager

Receiving orders from the various departments, signing them and updating in the order follow up.

Responsible for signing all procurement memo for procurement;

Responsible to set up the correct procurement procedure for each purchase;

Contact requesters to ensure correct specifications of each item ordered, in order to avoid non-matching procurement;

Ensure procurement of goods and services is always done following the value for money principle;

Accountable for Compliance with respects to all capital procurements;

Establish the monthly purchase forecast, gathering all purchase that will be done, and send it to the Country Logistics Manager.

Accountable for the reception of all items delivered or in transit to the office;

Accountable for quantity and quality check of all goods received;

Ensure the information flow between the different Stakeholders in the supply chain;

Responsible for transmission to finance all procurement files for payment

Responsible for filling the logistics and compliance procurement file;

 

Required Profile

Bachelor degree in purchasing Supply Management, Business Administration, Finance, Management or Chartered Institute of Purchasing and Supply or higher national diploma in store, logistics management or equivalent.

At least 5 years relevant experience in procurement and logistics management in NGOs.

Computer literate and with excellent IT Knowledge.

Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,

Strong people management and leadership skills;

Excellent communication skills.

Strong analytical and conceptual skills.

Experience in providing inputs to proposals and donor reports in procurement and logistics.

Demonstrated experience in overall responsibility and accountability for the logistical management of an organization.

Ability to work under pressure, deal constructively with stress and working long hours.

Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team player.

Computer Literate – MS Outlook and Excel and basic software application and familiarity with the internet and email communications

Excellent communication skills

Competencies based interviewing experience

Excellent IGPAS

Good understanding of the English and Kiswahili

Strong analytical skills (context, people …)

Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,

Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team player.

Capacity to build a maintain a strong professional network.

 

Remuneration:

We offer a competitive remuneration based on skill and experience including;

Monthly Salary

Group Medical & Life Cover

Relocation Cost and Housing Covered by the Employer

Organizational Car and driver

Per diem & overnight allowance on mission not in duty stations

 

How to apply:

Application Procedure

Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae detailing three work related referees and contacts to [email protected] and received on or before 5.00PM on 30th November 2017. Please write “Application for Procurement Manager Vacancy” in the subject line of the email. The position is open until filled due to the urgency of the recruitment.

Please note that only the shortlisted candidates will be contacted.

How to Apply

Application Procedure

Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae detailing three work related referees and contacts to [email protected] and received on or before 5.00PM on 30th November 2017. Please write “Application for Expatriate Procurement Manager Vacancy” in the subject line of the email. The position is open until filled due to the urgency of the recruitment.

Please note that only the shortlisted candidates will be contacted.