Office Manager Job In Lusaka Zambia

Position: Officer Manager

Workplace: HKY Holdings Head Office

Report To: HR & Admin Officer

MAJOR RESPONSIBILITIES:

The Office Manager will be responsible for organizing and coordinating office operations, procedures and administration in order to ensure effectiveness and efficiency of HKY Holdings and its Subsidiary companies.

SCOPE

The Office Manager reports to the HR & Admin Officer and he/she will be responsible for providing office management services to the HKY Holdings and its Subsidiary companies .This will include maintaining office services and efficiency, supervising office staff and maintaining office records. He/she must make sure that office equipment is maintained, relevant records are up to date and that all administration processes work effectively.

Duties:

• Provide secretarial services to senior management at HKY Holdings Ltd head office.
• Update the filling system and manage filing the office documents for both hard and electronic copies
• Be responsible for incoming and outgoing telephone calls and emails
• Handle office expenses and petty cash under the approval of the HR &AO and DBD
• Arranging travel and accommodation for CEO and DBD and other staff.
• Conduct procurement of stationery for staff and meetings/workshops and assets of the office.
• Prepare correspondence, memos, and emails other related offices or Company in relation to the office operations.
• Managing and maintaining budgets, as well as invoicing clients
• Liaising with staff in other departments and with external contacts;
• Ordering and maintaining stationery and equipment;
• Sorting and distributing incoming post and organizing and sending outgoing post;
• Perform other duties as assigned by HR&AO and DBD.

Qualification and Experience:

• Diploma in Business Administration/Secretarial studies , or other relevant qualification
• At least 2 years’ experience working in Office Management and Administration position.

Knowledge, Skills and Abilities

• Fluency in English (both oral and written)
• Excellent interpersonal, time management, communication, and problem solving skills
• Computer skills including word processing ,excel and internet
• Experience in team working
• Attention to detail and able to work under pressure and meet deadlines
• Be willing to occasionally travel for work, as required.

To apply for this job email your details to [email protected]