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Ongoing Recruitment: Administration Assistant Job at Energy Regulation Board

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  • Company: Energy Regulation Board
  • Location: Zambia
  • State: Lusaka
  • Job type: Full-Time
  • Job category: Administrative/Secretarial Jobs in Zambia

ERB Grade: Six (6)
Reports To: Administration Officer
Supervises: None

Background

The ERB seeks to recruit a dynamic and suitably qualified person to fill the position of Administration Assistant.

Job Purpose

Maintains information files and processes paperwork on a day-to-day basis.

Main Duties and Responsibilities

  1. Compile and maintain transport, insurance, medical and travel records.
  2. Compute and record data and other information.
  3. Maintain and update filing, inventory, mailing, and database systems, both manually and electronically.
  4. Review files, records, and other documents to obtain information to respond to requests.
  5. Fill out purchase requisitions, inventories, and order materials, supplies, and services for approval by Supervisor.
  6. Maintain a register of vehicle usage, fuel consumption, and maintenance records.
  7. Assist Superior to follow up Insurance claims.
  8. Compile data on Administration matters and prepares statistical reports.
  9. Performs other duties as required.

Required Skills

  • Organization skills
  • Analytical skills
  • Good communication and interpersonal skills
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
  • Excellent report-writing skills
  • Experience with HR Information/ Procurement System an added advantage

Minimum Qualifications

  • Grade 12 School Certificate.
  • A minimum of a Diploma in Business Administration or Public Administration.
  • At least two (2) years post qualifying experience in a relevant field
  • Experience working in an administration office in the Public Sector or QuasiGovernment Institution for not less than 3 years an added advantage

Method of Application

Applicants must submit hard copies of application letter, current Curriculum Vitae, photocopies of relevant academic and professional qualifications no later than 28th July 2020 addressed to:

The Director-General
Energy Regulation Board
Plot No. 9330, off Alick Nkhata Road
P.O. Box 37631
LUSAKA

Submissions by email will NOT be accepted. Only short-listed candidates will be contacted