ORYX Oil Zambia Ltd is Currently Recruiting: Admin Assistant

PURPOSE OF THE ROLE:

To provide a point of contact for Oryx Oil Zambia Limited and act as a focal point of communication between clients and other members of the OOZL management team and other key stakeholders.

CONTRACT DURATION: NOT MORE THAN SIX MONTHS (FIVE MONTHS)

KEY RESPONSIBILITIES

• answer, screen and transfer inbound phone calls and direct visitors and clients
• general clerical duties including photocopying, fax and mailing and maintain an electronic and hard copy filing system
• retrieve documents from filing system and handle requests for information and data
• resolve administrative problems, inquiries and prepare written responses to routine inquiries
• prepare and modify documents including correspondence, reports, drafts, memos, and emails
• schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
• prepare agendas for meetings and prepare schedules
• record, compile, transcribe and distribute minutes of meetings
• maintain office supply inventories and coordinate maintenance of office equipment
• coordinate and maintain records for staff, telephones, parking and (petty cash Sometimes)
• Prepare purchase orders and send copies to suppliers and to departments originating requests.
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Prepare, maintain, and review purchasing files, reports and price lists.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Determines requirements by working with customers.

REQUIRED TECHNICAL SKILLS, TRAINING & EXPERIENCE

• At least 1-2 years of professional experience
• Certificate in Business Administration or any related field. Diploma will be an added advantage
• Must be honest
• Hard worker and a team player
• Computer literate
• Able to work under pressure

NOTE: The would-be employee should be based in Lusaka.