ORYX Oil Zambia Ltd is Currently Recruiting: Treasury and Payables Accountant

PURPOSE OF THE ROLE:

To effectively monitor OOZL cash flow and control money transmission tools within the affiliate and Group. The role is heavily inclined to managing bank accounts, maintaining and updating financial records as well as performing banking operations, and handling the cash management system at local and group level. The employee will act as a focal point of communication between clients and other members of the OOZL management team and other key stakeholders.

JOB TITLE: TREASURY AND PAYABLES ACCOUNTANT

JOB DESCRIPTION

Cash in Hand

• Follow up on all outstanding uncleared deposits with Sales Team
• Resolve outstanding issues with the Bank promptly
• Ensure that cash receipted is banked within 24hrs
• Ensure that daily receipt summary in Pastel correspond with deposits
• Prepare and submit Post Dated Cheques list to the Finance Manager
• Ensure that adequate petty cash float is available
• Ensure that petty cash account is reconciled

Receipting

• Ensure that money transfers received are receipted and the customer receipt is produced and sent accordingly.
• Ensure that customers are depositing/transferring funds in the correct account.
• Liaise with the Credit Controller to ensure that receipts are receipted in the correct customer account.
• Ensure that cash from Service Stations is properly receipted and deposited
• Carry out random audits on Service Stations to determine that proper receipting and banking procedures are followed

Payables

• Supervise the loading of supplier invoices into Pastel
• Ensure that supplier product invoices are received and loaded in Pastel on time
• Ensure that imported product invoices are loaded in pastel on time every day
• Reconcile supplier accounts in Pastel to supplier statements on a monthly basis.
• Review Supplier Aged listing with the Finance Manager
• Ensure that Debt swaps between suppliers and debtors are done regularly
• Manage Advance payments to suppliers
• Supervision of accounting tasks such as purchase orders loaded in Pastel by Admin Assistants

Payments

• Ensure that a payment voucher is raised in Pastel before a transfer is done online.
• Ensure that invoices are booked in Pastel before a payment voucher is raised in Pastel
• Execute vendor payments expeditiously

Treasury

• Monitor the movements of interest rates, exchange rates in order to maximize the value for cash and cash equivalent
• Ensure that a smooth flow of cash is maintained to maximize cash availability and minimize OD costs
• Recalculate interest accrued to ensure that the correct rate is applied by the bank
• Direct deposits to accounts with the highest cost and to meet OD covenants
• Review payment patters and prepare weekly and monthly payment estimates
• Prepare Cash Balance Report to Management
• Ensure that all bank covenants are met.

Others

• Reconciliation and follow up on selected debtors
• Capex: Make Online Capex Applications Regularly
• Update/Reconcile Fixed Asset Register
• Reconcile FAR to Pastel Accounts
• Ensure that each company assets are tagged properly and regularly
• Reconcile Balance Sheet accounts assigned to yourself.
• Prepare and submit weekly cash and bank report.
• Allocate the payments to the invoices: AR and AP Daily
• Ensure that all claims are submitted on time to the insurers

REQUIRED TECHNICAL SKILLS, TRAINING & EXPERIENCE

• Grade 12 School Certificate with merit or better in mathematical or accounting subjects
• Minimum ACCA Level 2 or Equivalent
• Knowledge in Sage Evolution or similar accounting package
• Experience – 3 to 5 years.
• Good knowledge of Zambia’s Tax system will be added advantage
• Good interpersonal and communication skills
• Must be a good team player, independent and self-confident.
• Proficiency in Microsoft office application packages (excel)
• Able to work under pressure

HOW TO APPLY

Address application letters to:

The Human Resource & Communications Officer
Oryx Oil Zambia Limited
Plot No. 875 Zambia Road
P. O. Box 230074
Ndola

Interested persons should apply enclosing Academic and Professional Qualifications, plus a Comprehensive CV: stating the Position in the Subject Line of the email to – [email protected]

Hard copy application letters will not be considered.

NOTE: The would-be employee will be based in Lusaka.