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Personal Assistant to General Director Job: Zambia Medicines Regulatory Authority

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ZAMBIA MEDICINES REGULATORY AUTHORITY

EMPLOYMENT OPPORTUNITIES

The Zambia Medicines Regulatory Authority (ZAMRA) was set up by the Medicines and Allied Substances Act (No. 3) of 2013 as a statutory body responsible for drug regulation in Zambia.

The Zambia Medicines Regulatory Authority invites applications from suitably qualified Zambian citizens to fill the following vacant positions at the Zambia Medicines Regulatory Authority Secretariat:

PERSONAL ASSISTANT TO DIRECTOR GENERAL – (1) (TEMPORARY)

PURPOSE OF THE JOB

To undertake secretarial and basic administrative duties of the office in order to facilitate smooth operations of the office.

DUTIES AND RESPONSIBILITIES

  • Providing secretarial services to the office of the Director-General, including managing the Director – General’s calendar, scheduling of appointments, interviews, and meetings;
  • Taking minutes of meetings as required;
  • Maintaining both manual and electronic filing system of all minutes, incoming and outgoing correspondence;
  • Responsible for receipt and distribution of all incoming mail and documents as well as forwarding of all outgoing mail and documents;
  • Assist in the preparation of reports. presentations and executive summaries as required by the Director-General;
  • Assist with preparations for official and social functions as required by the Director-General;
  • Ensuring that the Director-General is aware of ofall changes, news, and current affairs;
  • Maintain a directory of all key stakeholders, i.e. Telephone, e-mail, and physical address;
  • Arranging booking of hotel accommodation and air travel for the Director-General and Visitors and
  • Performs other duties as required or assigned by the Director-General which are reasonably within the scope of the duties enumerated above.

PERSON SPECIFICATIONS AND QUALIFICATIONS

  • Full-Form V/Grade 1 2 School Certificate including English and Mathematics;
  • Secretarial Diploma;
  • 100/65 words per minute shorthand and typing speed;
  • 5 years of relevant experience, with at least 3 years providing office management services at Senior Management level;
  • Attention to detail with a high degree of accuracy;
  • Highly dedicated to work and able to work long hours;
  • Good interpersonal and communication skills;
  • Demonstrated experience at both manual and electronic record keeping;
  • Excellent organizational skills with the ability to prioritize tasks and anticipate needs;
  • Ability to manage sensitive and confidential information with discretion;
  • Computer literate skills (Microsoft Office programs – Word, Excel, powerpoint and internet) and
  • Must be a Zambian citizen not less than 30 years old.

Interested Zambian citizens should send applications with detailed Curriculum Vitae that includes e-mail, telephone/cell phone numbers and certified copies of original certificates with three (03) traceable references to:-

The Director-General

Zambia Medicines Regulatory Authority

Plot No.6903 Tuleteka Road, OffMakishi Road

PO Box 31890

LUSAKA

Envelopes should be appropriately marked for the position applied for.

Closing date: Friday 6th December 2019

Please note that only short-listed candidates will be notified.