• Company: Plan International
• Location: Lusaka, Lusaka Province, Zambia
• State: Lusaka
• Job type: Full-Time
• Job category: Administrative/Secretarial Jobs in Zambia

Plan International is an independent development and humanitarian non-governmental organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We have been building powerful partnerships for children for 80 years, and are now active in more than 70 countries. Child protection is key in all that we do.

Working in Zambia since 1996, Plan International Zambia’s development and capacity building programmes focus primarily on Education, Health, Water and Sanitation, Economic Security and Youth Empowerment, including Child Protection and Participation. Plan International Zambia has programme units in; Central, Luapula, and Eastern Provinces including in Lusaka, where the Country Office is located.

Plan is seeking suitable persons to fill the positions below:

Human Resource Assistant – CO (3 Year contract)

This role will support and contribute to the attainment of the overall strategic business plans and objectives of the human resource function. He /She will support the day to day operations of the Human Resource & Organizational Development department. The Human Resource Assistant proactively assists with the development and achievement of the HR and Organizational outcomes in line with the Country Strategy Plan (CSP). The HR Assistant is part of the HR team and will be reporting to HR & OD Coordinator.

 Key areas of responsibility include:

• Ensures that all staff provide  all required documents for personnel file as per checklist and sign all Plan Policies
• Assist HR and OD Coordinator with the hiring process, including submitting job postings online and scheduling candidate interviews
• In liaison with HR& OD Coordinator, prepare staffing statistics and inventory and any other required HR reports for onward submission to the  Country HR Manager and concerned authorities as advised by the supervisor
• Coordinate HR projects (meetings, training, surveys etc.)
• Act as a focal person between the HR department and other Plan Zambia offices in the Programme Units and proactively manage incoming/outgoing correspondences
• Handle the Stanbic Staff Savings scheme records and other staff services on the scheme
• Handle medical and accident insurance issues and ensure related information is updated  regularly, respective accounts managed and staff access their respective benefits with ease
• Monitor and keep register of probation periods for new staff
• Notify line managers of due dates for probationary assessment in good time  and send documented reminders to relevant supervisors
• Prepare confirmation/extension  letters
• Staff exit management, clearances, certificate of service and commencement of benefits processing

Individual Specifications:

• Advanced Diploma in Human Resource Management/Public Administration/Business or related field.
• Degree is added advantage
• At least 2-3 years practical experience as HR professional
• Excellent technical knowledge on general HR areas
• Knowledge of operationalizing HR in a busy NGO environment
• Ability to build strong relationships and networks at every level with the country Office and outside
• Member of the ZIHRM is a must
• Excellent written and spoken Communication skills ( English)
• Excellent interpersonal skills

 

How to Apply

For full details on the job profile please send an email, clearly stating the job title of interest to [email protected].  Kindly note that only candidates who meet the above specifications and competencies should apply enclosing their CVs, and photocopies of their relevant academic qualifications. Daytime telephone and/or mobile contacts should be clearly indicated. Applications should reach the undersigned not later than Friday 13^th October 2017. Only shortlisted candidates will be contacted.

For those wishing to write in please use the address as follows;

The Country Human Resource Manager Plan International Zambia Private Bag 518X Plot 87 A Kabulonga road Kabulonga. LUSAKA.               

Plan International provides equal employment opportunities to qualified and experienced women and men.