Procurement Manager Job at DAI Global LLC

USAID SCALING UP NUTRITION TECHNICAL ASSISTANCE (SUN TA)
PROCUREMENT MANAGER

DAI works at the cutting edge of international development, combining technical excellence, professional project management, and exceptional customer service to solve our clients’ most complex problems. Since 1970, DAI has worked in 150 developing and transition countries, providing comprehensive development solutions in areas including crisis mitigation and stability operations, democratic governance and public sector management, agriculture and agribusiness, private sector development and financial services, economics and trade, HIV/AIDS, avian influenza control, water, and natural resources management, and energy and climate change. Clients include international development agencies, international lending institutions, private corporations and philanthropies, and host-country governments.

1. Project Background:

The Scaling Up Nutrition Program is a cross-ministry and multi-donor program to reduce stunting in Zambia through the implementation of the Government of the Republic of Zambia (GRZ) 1,000 Most Critical Days Program.

SUN TA provides support and direct technical assistance to sub-national local government departments in target districts to plan, implement, coordinate, and monitor integrated nutrition-sensitive and nutrition-specific activities to reduce the rate of stunting among Zambian children under two and improve the nutritional status of pregnant and lactating mothers. USAID has identified two main objectives that address stunting, including (1) Adequate Quantity and Quality of Dietary Intake among Target Groups; and (2) Adequate Health Conditions for Biological Utilization of Nutrients. SUN TA interventions increases access and availability of safe, diverse, nutritious food; adoption of better child feeding and household hygiene practices; and access to improved health, water, and sanitation services. The project prioritizes sustainability by improving intra-household joint decision making and building the capacity of local government and their stakeholders to ensure coordination, accountability, and learning, following the Scaling Up Nutrition model.

2. Location: Lusaka, Zambia

3. Objective:

The Procurement Manager oversees and conducts the procurement of goods and services for the project. He/she plays a pivotal role in ensuring integrity, fairness, and transparency in procurement processes, as well as adherence to policies, procedures, and controls.
The position procures across a variety of industry sectors and engages in contract management, dispute resolution, relationship, and vendor management.

4. Tasks and Responsibilities:

• Ensure integrity, fairness, accuracy, and transparency in procurement processes.
• Ensure and enforces compliance with DAI and USAID policies and regulations.
• Participate in activity planning to prepare for required procurements.
• Through market research efforts, identify and qualify potential suppliers (and products/services). Ensure that beneficial, ethical, and open supplier relationships are created and maintained per DAI and USAID procurement policies.
• Determine appropriate source selection methods for complex procurements in compliance with regulations and policies.
• Assist technical and other non-procurement staff in understanding the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications related to the procurement of products and services.
• Review requisition documentation, cost estimates, and statements of work for accuracy and completeness.
• Oversee solicitation bids and quotes from vendors in adherence with policies and procurement requisitions.
• Prepare cost evaluation data, and source selection documentation.
• Conduct price/cost reasonability analyses.
• Monitor, track, and expedite project procurement activities and delivery status of goods and services.
• Liaise and ensures regular communication between the operations team and the technical team to plan for and provide approval for goods and services delivered including the completion of documentation necessary to issue payments to vendors.
• Ensure that complete procurement-related backup documentation is maintained and submitted for payments.
• Perform regular spot reviews of procurement files to ensure completeness, accuracy, and compliance.
• Monitor Warehouse management and distribution of inputs to the district offices.
• Assist and collaborates in external or internal audits as necessary.
• Other duties as may be assigned by the Senior Contracts, Grants and Procurement Manager for successful achievement of procurement activities.

5. Reporting and Supervision:

The Procurement Manager reports to the Senior Contracts, Grants and Procurement Manager and supervises two Procurement Officers.

6. Qualifications:

• Bachelor’s Degree in a related field, Master’s Degree preferred.
• 10+ years of progressive experience in a similar role.
• Demonstrated knowledge of USAID, and or international donor procurement and subcontract management and administrative principles and regulations preferred.
• Strong communications skills and ability to negotiate effectively.
• Proven problem-solving skills and exceptional customer relations when dealing with both internal and external parties.
• Well organized and self-directed individual with sound technical skills and analytical ability.
• Good judgment and infallible ethical standards.