Program Assistant Job: National Democratic Institute for Internation

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Company: National Democratic Institute for Internation
Location: Zambia
State: Lusaka
Job type: Full-Time
Job Category: Jobs in Zambia

The National Democratic Institute for International Affairs (NDI) is a nonprofit, nonpartisan organization working to support and strengthen democratic institutions worldwide through citizen participation, openness and accountability in government. NDI has supported democratic institutions and practices in every region of the world for more than three decades. Since its founding in 1983, NDI and its local partners have worked to establish and strengthen political and civic organizations, safeguard elections, and promote citizen participation, openness and accountability in government. NDI will work in Zambia to support democratic institutions, including political parties, better able to engage with stakeholders and citizens on national policy, legislation development and citizen concerns and priorities

NDI invites applications from suitably qualified and experienced persons to fill the vacant post in Lusaka detailed below. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Program Assistant

The Program Assistant will provide day-to-day programmatic, reporting and administrative support to the NDI senior staff, and other duties as assigned. Please note that the hiring of this position is dependent upon additional funds becoming available.

Essential duties:

• Provide administrative and logistical support to the NDI-Zambia programs team, including arranging travel and organizing meetings and conferences.
• Under supervision and direction, act as a rapporteur and reporting assistant for program activities, and prepare draft reports of workshop and event proceedings; occasional facilitation of working groups may be required.
• Under supervision and direction, research or contribute to drafts of proposals, reports, memos, program updates.
• Assist to organize and maintain electronic and paper files of related documentation and training materials.
• Compile training and briefing materials, including managing outsourcing printing.
• Back up other team members, including logistics and administrative tasks, as assigned.
• Assist with monitoring and evaluation tasks, as assigned
• Conduct follow-up with program participants, as assigned.
• Maintain the strictest compliance with Covid-19 mitigation protocols at all times, as directed by the Country Director and/or the Finance and Administration Manager.
• Fulfill other duties as assigned by the supervisor.

Education & Experience:

• Bachelor’s degree in international relations, political science or a related field; additional years of relevant work experience may be substituted for the educational requirement on a one-for-one basis.
• Demonstrated course work and/or internships or jobs in international development, political science, community organizing, political campaigns, peacebuilding, conflict resolution, security studies or legislative affairs.
• Proficiency in Microsoft Office Suite programs (specifically Excel) Google Apps (Drive, Forms, Sheets, etc.) required.

Applications for the above position should include a cover letter, updated Curriculum Vitae (CV) with names and telephone numbers of three traceable references. The documents should be addressed to The Country Director, NDI Zambia and e-mailed to: [email protected] with the job title you are applying for as the subject. Applications must be received by 16th February 2021 for consideration. Please ensure that you mention www.gozambiajobs.com as the source of this job advertisement.

Only shortlisted candidates will be notified.

NDI is an equal opportunity employer.