PUMA Energy Job Vacancy: Procurement Coordinator
Main Purpose:
Main Responsibilities: –
- Ensure the business has a timely supply of goods and materials it requires.
- Demonstrate value for money for the company in the country when money is being spent with suppliers.
- Apply Puma Energy’s Procurement processes ensuring all necessary controls, approvals and reporting is carried out in the country.
Knowledge Skills and Abilities, Key Responsibilities:
Planning, Operations, and Monitoring –
- Initiate, lead and coordinate all procurement activities (processing requisitions, creating purchase orders, spot purchases, tenders, negotiation, expediting supply, supply market intelligence, benchmark) related to his/her country
- Proposes negotiates and ensures the appropriate Procurement Service Levels to the business within the country, including cost/benefits objectives
- Monitor and report Procurement KPIs for his / her country (e.g. savings, number of tenders)
- Is responsible for controlling the supplier’s payment terms under Procurement scope
- Leads initiatives pursuing optimization of the Total Cost of Ownership, establishing plans, directions and controls
- Perform price benchmark to ensure that Puma Energy prices are consistent within the market
Sourcing and Negotiation –
- Validates country targets and consolidates the country’s negotiations to ensure the best costs/benefits for the company
- Lead multi-discipline teams in charge of negotiations for his / her country
- Creatively explore different alternative approaches in negotiation agreements to achieve the greatest cost reduction for Puma Energy
- Identify, propose and lead savings initiatives related to:
- Technical requirement (e.g. standardization, value engineering)
- Volumes (e.g. consolidation / rationalization)
- Vendors market (e.g. new vendors sourcing)
- Price (e.g. payment terms, warranty, lump-sum, life cycle)
- Co-responsible with Regional Procurement and Global Sourcing to implement regional and global negotiations within the country and evaluate the local impact of the company’s procurement policies
- Propose, validate, initiate and follow-up vendor qualification request (KYC)
- Build/maintain a network of contacts and develop top country Procurement relationship with suppliers
- Represents Puma Energy to suppliers, ensuring suppliers know what is expected of them and markets the opportunity for suppliers to supply Puma Energy
Selecting suppliers and contracting –
- Define/propose shortlists of vendors for RFP or for RFQ
- Pilot and organize RFQ
- Negotiate commercial terms of contracts
- Ensures that the outcomes of negotiation are translated into contracts (Frame Agreements)
- Cooperation with the Legal department for all contracts
- Manage contracts/issues (e.g. vendors dispute, invoices, warranty) in close cooperation with stakeholders
- Monitor and report on the contract’s performance and savings
- Organize contract reviews during the execution of contract/return on experience at the end of the contract
General Management –
- Be the primary point of contact for the country relating to all non-oil procurement activities supporting the general management team
- Assure implementation of Procurement policies, programs and procedures, and provide guide and advice to the business and country management
- Have clear understanding of functional areas challenges and opportunities regarding Procurement matters to provide guide and advice in decision-making processes
- Understanding the main difference business activities and processes at Puma Energy (e.g. Retail, Maintenance, Operations, Aviation, etc.)
Key Relationships and Department Overview:
This position reports to the Country Finance Manager, with Functional Reporting line into the Regional Procurement Manager