Request For Quotation – Laptops: TechnoServe Zambia Limited


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Company: TechnoServe Zambia Limited
Location: Zambia
State: Lusaka
Job type: Full-Time
Job Category: Request For Quotation

Request for Quotation (RFQ)
Laptops
Date: 3rd February 2021

Subject: Request for Quotations

TechnoServe Inc. (TNS) – Zambia, invites your firm to participate in this competitive solicitation for pricing, delivery, and terms of the potential sale on the following eighteen laptops for the TNS office in Zambia.

Introduction

TechnoServe is an independent, non-governmental organization dedicated to reducing poverty by increasing the competitiveness of farms, businesses, and industries in 29 countries across Africa, Latin America, and India.

BACKGROUND

TechnoServe, Inc. has been working in Zambia since 10th November 2010. We design, manage and implement programs that have responded to specific needs of the population, particularly around food processing, business strengthening and development, and analysis and support in key value chains. TechnoServe is legally registered in Zambia as a Company Limited by Guarantee and its name is TechnoServe Zambia Limited.

PRICE SCHEDULE

Total price must include all taxes and fees, in Zambian Kwacha (ZMW), and should be expressed in a per unit basis, based on the needs listed in Chart 1 below.

Chart 1: Description of Required laptops
No Description of laptops Unit Unit Cost (ZMW) Total Cost (ZMW)
1 New 18
2 Core i5- Core i5 10310U
3 Lenovo Brand
4 Windows 10 Pro 64-bit
5 8 GB RAM-256 SSD NVMe

Tax
Delivery
Grand Total

CRITERIA FOR SELECTION

The evaluation of each response to this RFQ will be based on vendor demonstrated competence, compliance, format, and organization. The purpose of this RFQ is to identify laptop providers that have the interest, capability, and financial strength to supply TNS with the 18 new laptops requested.

Selection will be based on price, processing speed, product quality, and vendor reputation.

All quotes will be evaluated and scored based on the following criteria:

Price-20%
Processing Speed- 30%
Product Quality- 30%
Vendor Reputation- 20%)

TERMS AND CONDITIONS

1. The Request for Quotes is not and shall not be considered an offer by TechnoServe.
2. All responses must be received on or before the date and time indicated on the RFQ. All late responses will be rejected.
3. All unresponsive quotes will be rejected.
4. All quotes will be considered binding offers. Prices quoted must be valid for the entire period provided by the respondent.
5. All procurement will be subject to TNS contractual terms and conditions and contingent on the availability of donor funding.
6. TNS reserves the right to accept or reject any quotation or cancel the procurement process at any time, without assigning any reason, and shall have no liability to any vendors submitting RFQs for such rejection or cancellation of the procurement.
7. TNS reserves the right to accept all or part of the quotation when awarding the purchase order/contract.
8. All information provided by TNS in this RFQ is offered in good faith. Individual items are subject to change at any time and all bidders will be provided with notification of any changes. TNS is not responsible or liable for any use of the information submitted by bidders or for any claims asserted therefrom.
9. TNS reserves the right to require any bidder to enter into a non-disclosure agreement.
10. The bidders are solely obligated to pay for all costs, of any kind whatsoever, which may be incurred by bidder or any third parties, in connection with the Response. All responses and supporting documentation shall become the property of TNS, subject to claims of confidentiality in respect of the Response and supporting documentation, which have been clearly marked confidential by the bidder.

FORM/CONTENT OF RESPONSE

All quotations shall:

1. Be in the English language.
2. Contain detailed cost in Zambia Kwacha, with applicable Tax/Charges clearly identified, and provided against each of the categories of services described in Chart 1.
3. Provide requested payment terms and conditions.
4. Describe the qualifications, experience and capabilities of the firm in providing the type of services being request by this RFQ.
5. Provide at least 3 references for similar procurements with a description of the work done and the dates performed.
6. Include a contact name, email address, and telephone number to facilitate communication between TNS and the vendor.
7. A brief outline of the company and services offered, including:

  • Full legal name, the jurisdiction of incorporation, and address of the company
  • Full legal name and country of the citizenry of company’s President and/or Chief Executive Officer and/or all other officers and senior managers of the company
  • Year business was established

SCHEDULE OF EVENTS

1. Questions regarding this request may be addressed to Muyunda Silishebo, [email protected] and Mwape Kalamba-Phiri, [email protected], and must be received no later than 4th February 2021. Responses to questions will be distributed to all interested parties no later than 5th February 2021.
2. Responses to the RFQ should be addressed to the attention of Muyunda Silishebo, Procurement/Admin Officer, no later than 5th February 2021.

End of RFQ

To apply for this job email your details to [email protected]