Right to Care – Zambia is Currently Recruiting: Senior Finance Manager

Right to Care is at the vanguard in supporting and delivering prevention, care, and treatment services for HIV and associated diseases. We work with the government and communities to find pioneering solutions to build and strengthen public healthcare.

We embrace a strong entrepreneurial culture and focuses on innovation and the use of technology to enhance services, address skills shortages, and deliver quality healthcare outcomes. Our areas of expertise include HIV and TB care and treatment, pharmacy automation, medical male circumcision, and cervical cancer diagnosis and treatment.

Position: Senior Finance Manager (Lusaka)
Contract type: Fixed Term
Contract duration: 1 year renewable
Reporting to: Chief Finance Officer

QUALIFICATIONS AND EXPERIENCE

• Accounting Degree and must be registered with ZICA
• Full ACCA, CA (ZA), CIMA will be an added advantage
• 3-5 Years’ experience in Project Management with regards to grants and donor-funded projects
• 5-10 Years’ experience working in a similar capacity in a donor-funded environment.

TECHNICAL AND BEHAVIOURAL COMPETENCIES

• Accounting Software Packages
• Cost Management
• Budgeting
• Financial Reporting

KEY PERFORMANCE AREAS

Finance Operation

• Ensure the Finance team adheres to pre-set financial set deadlines for processing and reporting.
• Track and monitor sub-ledgers and general ledgers for all branches in Zambia to ensure that they are up to date and will meet month-end deadlines.
• Track and monitor continuously to ensure month-end closure of all accounts.
• Review of the Trial Balance as well as all reconciliations of all general ledger control accounts to ensure data integrity and accuracy for reporting purposes.
• Ensure month-end files are complete, reviewed and that all general ledger reconciliations and support schedules are followed up timeously for submission to the Line Manager Provide input in policy formulation to streamline financial procedures.
• Review policies and procedures for the finance department and recommend necessary changes to CFO.
• Ensure approved budgets are loaded onto the Pastel platform for all NPC grants.
• Maintain, review and propose new changes to general ledger chart of accounts.
• Ensure budgets are loaded onto Pastel and changes are amended and tracked on the budget.
• Monitor and check the over spend on budgets in Pastel and alert the Line Manager where there is an overspend.
• Responsible person for the finance operations risk register, in order to identify the risks and mitigate in NCP and update the risk register and provide solutions.
• Co-ordination of cashbooks, fixed assets, journals and balance sheet reconciliations, inter-grant reconciliation for monthly management report files
• Ensure implementation of Finance policies and procedures
• Ensure that the necessary delegations of authority are adhered for bank transactions as well as expenditure authorization.
• Support the Finance Manager (Treasury and Reporting by providing info on cash needs)
• Ensure the capturing of the monthly Payroll journal and level of efforts are captured in the system, reviewed and posted prior to closure of the month.
• Review payroll recons for Right to Care and review on the month on month total balances to identify any anomalies.
• Ensure the leave, severance, NICRA and unutilized funding journals are processed on a quarterly basis to ensure grants expenditure is updated.
• Support the financial year-end processes.
• Assist with the annual calculation of NICRA percentage
• Managing the daily exchange rates by ensure Daily update of exchange rates on the system and accurate conversion into different currencies.
• Act as a proxy in Zambia with the bankers as well as the Zambia Revenue Authority (ZRA) to authorised changes, review compliance.

Audit Support

• Coordinate the audit process for both statutory and donor audit and ensure that supporting documents and schedules are readily available and that samples for audit verifications are submitted to auditors within the agreed time frames
• Ensure audit recommendations received from the Line Manager are being implemented by Finance team.
• Ensure that the Finance team provides the necessary documents for external audits in Zambia.

Reporting

• Prepare and review internal reports in country and submit to Line Manager.
• Prepare and review reports for Line Manager and submit to headquarters.
• Coordinate all reporting subordinates for the purposes of consolidation.
• Ensure in country financial statements are fully reconciled and have support schedules for the purposes of reporting and consolidation.
• Consolidation of the Right to Care not for profit financials for the Zambia financials.
• Review and assist Line Manager with not for profit financial reports for consolidation to EXCO, Audit Com, Board and internal stakeholders.
• Assist with review process of all internal and external reports produced within Finance before submitting to the Line Manager.

People Management and Development

• Implement a performance management system within the department which aligns to the Right to Care performance management policy in order to meet departmental objectives.
• Communicate KPIs from the strategic annual plan so that each employee is aware
• Set department objectives/KPIs and review and assess ongoing performance of direct reports.
• Develop, implement and manage key performance indicators (KPIs) for direct reports.
• Ensure that the Finance Department is adequately resourced and all employees within the department receive the necessary training and upskilling as well as resources needed to perform effectively and efficiently.
• Build a productive team through effective leadership.
• Continuously develop, support, mentor and train all employees within the business unit.
• Provide training and support to financial and non-financial staff regarding generally accepted financial procedures and internal controls.
• Facilitate career guidance conversations with subordinates.

Asset Management in Zambia

• Responsible for the effective management of five site offices in Zambia, in terms of asset management.
• Develop and implement as well as to manage mechanisms to safeguard assets.
• Develop physical verification plans and ensure bi-annual verifications are done across all RTC offices.
• Assist in the development of disposition plans as required by donors.
• Accountable for the physical transfer of assets as per approved disposition plans.
• Develop and implement as well as to manage mechanisms to safeguard assets.
• Develop physical verification plans and ensure bi-annual verifications are done across all RTC offices.
• Assist in the development of disposition plans as required by donors.

Treasury and Reporting

• Oversee the forecasting from all the sites and check for sufficient funds.
• Monitor daily bank balances to ensure accounts are not in overdraft and fully funded for daily payments
• Sell forex from USD accounts to local currencies to make provision for funds as needed.
• Prepare weekly cash forecast for NPC and submit to Line Manager for review.
• Submit request for funding to respective donors for the grant.
• Provide supporting documents for inward tele-transmissions to Reserve Bank to support funds received from donors.
• Communicate closure and opening of new accounts to the Bank.
• Facilitate the open and closure of user profiles on the banking platform as approved by Line Managers.
• Act as the main client liaison for all banking related matters.

Risk & Compliance Management

• Ensure that financial policies and procedures are regularly reviewed and updated.
• Consolidate feedback and input from direct reports and make recommendations based on the input on how to improve processes and policies and submit to the CFO.
• Ensure that all staff comply to financial policies and procedures to minimize any possible risks and non-compliance.
• Ensure that organization complies to all relevant statute and generally acceptable requirements and provisions.
• Ensure that updates on risk register are done.
• Evaluate and when necessary, improve the internal control procedure on assets

Taxation

• Ensure the annual receipt of the Letter of Good Standing.
• Ensure that all tax submissions are done timeously and interface with Tax authorities on any tax related matters.

Stakeholder Management

• Build strategic partnerships with funders, shareholders, business partners and relevant authorities.
• Communicate and maintain trust relationships with funders, members, business partners, authorities, management and staff members.

Budgeting & Budget Monitoring

• Play a significant role in ensuring that the budgets are prepared in accordance to the workplans submitted.
• Review and reforecast spend patterns and recommend budget adjustments as appropriate.
• Monitor actual spend to budgets to ensure no overspend