Secretary Job In Zambia

Kukula Seed Fund was established in January 2013. Its purpose is to finance early stage growth investments with particular focus on businesses in North Western of Zambia. The main type of financing is equity capital. We are seeking to employee an office secretary who will be based at our Solwezi Office .

Secretary Job Description

• Strong Skill of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
• Attending to visitor coming to the office and making sure they are received in a professional manner
• Liaising with staff in other departments and with external contacts;
• Ordering and maintaining stationery and equipment;
• Sorting and distributing incoming post and organising and sending outgoing post;
• Arranging travel and accommodation for staff or customers and other external contacts;
• Liaising with colleagues and external contacts to book travel and accommodation;
• Organising and storing paperwork, documents and computer-based information;
• Photocopying and printing various documents, sometimes on behalf of other colleagues;
• Arranging in-house and external events.
• Assist with other
• Answering telephone calls
• Maintaining diaries
• Arranging appointments
• Taking messages
• Typing and word processing
• Filing
• Organising and servicing meetings (producing agendas and taking minutes)
• Managing databases
• Prioritising workloads
• Recruiting, training and supervising junior staff
• Handling correspondence
• Implementing new procedures and administrative systems
• Liaising with relevant organisations
• Coordinating mail-shots and similar publicity tasks
• Making sure the office is kept cleaning at all time and before everyone reports for work
• Maintaining  and buying food stocks for the office

Qualification

• Grade 12 certificate.
• Diploma in public administration or Degree in Business Administration or related fields.
• Not less than 3 years of experience.
• Not more than 35 years of age.
• Excellent verbal and written English with the ability to communicate courteously and effectively.

Instructions for submission of application letters and CVs:

1. Applicants are requested to reference the subject line of their application letter, clearly with the position they are applying for.
2. CVs must be up to a maximum of three pages only.
3. Applicants are advised NOT to submit copies of their certificates at the application stage. These will only be submitted at the request of the organization.
4. The preferred mode of submission of applications is to email to: [email protected]  not later than 7th December 2015.
5. Please note that only shortlisted candidates will be contacted. Should you not hear from us 7 days after close of receiving applications, consider your submission as unsuccessful.

To apply for this job email your details to [email protected]