Sylva Food Solutions Recruiting: Executive Secretary
Sylva Food Solutions Limited (SFSL) is an agro-processing company based in Lusaka. SFSL promotes to cultivation and consumption of indigenous fruits and vegetables by working with small-holder farmers country wide to promote economic activities across the value-chain. SFSL processes indigenous fruits, vegetables, soups and porridges for the local and export market.
Responsibilities
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
Qualifications and Skills
- Business Related Degree or Diploma
- Proven experience as executive secretary or similar administrative role
- Proficient in MS Office
- In depth knowledge of office management and basic accounting procedures
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
Suitably qualified candidates are required to submit a copy of the Curriculum Vitae, cover letter and qualifications to [email protected].
The Deadline for submission is 22 December 2017. Applications received after this date will not be opened.
To apply for this job email your details to [email protected]