Sylva Food Solutions Recruiting: Executive Secretary

Sylva Food Solutions Limited (SFSL) is an agro-processing company based in Lusaka. SFSL promotes to cultivation and consumption of indigenous fruits and vegetables by working with small-holder farmers country wide to promote economic activities across the value-chain. SFSL processes indigenous fruits, vegetables, soups and porridges for the local and export market.

Responsibilities

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

Qualifications and Skills

• Business Related Degree or Diploma
• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office
• In depth knowledge of office management and basic accounting procedures
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality

Suitably qualified candidates are required to submit a copy of the Curriculum Vitae, cover letter and qualifications to [email protected].

The Deadline for submission is 22 December 2017. Applications received after this date will not be opened.