VACANCY ANNOUNCEMENT

ANNOUNCEMENT NUMBER: FNSI 01-2018

OPEN TO: All Interested Candidates

The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.

POSITION: Alumni Coordinator Intern (Two positions)
OPENING DATE: January 2, 2018
CLOSING DATE: January 16, 2018
WORK HOURS: Part-time; Maximum 20 hours/week
SALARY: Unpaid – No compensation or benefits are offered
DURATION OF INTERNSHIP: Three-month temporary position from the date of hire

*Final grade/step for NORs will be determined by Washington.

ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

BACKGROUND
The Foreign National Student Intern Program is designed for students who are non-U.S. citizens seeking
internships with U.S. Missions abroad. The program benefits both posts and students by providing the
foreign national students with valuable educational experience in U.S. Missions and by assisting posts
in accomplishing their mission goals. The purpose of the Foreign National Student Intern Program is to
offer students the challenge of working in a foreign affairs arena and at the same time profit by their
assistance. There are no benefits attached to this internship and no compensation, nor any future
employment rights.
A student participating in this program is not considered to be a U.S. Federal employee for any
purpose other than injury compensation or laws related to the Tort Claims Act. Service is NOT
creditable for leave accrual or any other employee type benefits.

THIS IS A VOLUNTARY APPOINTMENT. NO COMPENSATION OR BENEFITS ARE OFFERED.

ELIGIBILITY CRITERIA

Only non-American students attending a Zambian or an American University accredited in Zambia are eligible for the Local Internship Program. Non-Zambian students, other than U.S. nationals, are required to submit the same documentation as Zambian students.

The student must comply with the following:

• Be a non-U.S. citizen – dual nationalities may also be accepted;
• Be at least 18 years of age at the time of appointment;
• Be eligible for a security certification and a medical clearance;
• Have a working knowledge (reading and speaking) of English;
• Good academic standing proved by official transcripts.

DESCRIPTION OF AGENCY OFFICE AND LOCATION:

Public Affairs Section of the Embassy of the United States to the Republic of Zambia.

MAJOR DUTIES OR PROJECT/S:

The Alumni Coordinator Intern will serve within Embassy Lusaka’s Public Affairs Section to help promote greater contact with and cooperation among alumni of U.S. government-sponsored exchange programs. The incumbent will provide administrative, logistical and programming support to the Cultural Affairs Team. As an unpaid intern, you will work for not more than 20 hours/week. Under the direct supervision of the Cultural Affairs Specialist/Deputy Public Affairs Officer, you will be a productive member of our Cultural Affairs Team, with assigned responsibilities commensurate with our section and Mission goals.

This internship is a great opportunity to develop skills while working in a fast-paced environment dedicated to promoting public diplomacy. The internship provides opportunities to develop organizational and planning abilities and communication skills.

Responsibilities include, but are not limited to:

• Increasing the alumni database by entering alumni contact information and updating existing entries;
• Gathering success stories and activity profiles from alumni so as to promote their work on Facebook, Twitter, and through regular reporting;
• Identifying programming opportunities for alumni and sharing information about exchange programs and other opportunities;
• Assisting the alumni board with planning and organizing of alumni events;
• Liaising with the local alumni chapter regarding grants disbursements, implementation, reporting, and outreach activities.

QUALIFICATIONS REQUIRED:

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

We hope to benefit from the Intern’s recent academic studies; relevant area of experience is preferred. We specifically seek candidates who:

• Are able to work well within a team but also independently, as required;
• Possess excellent communication and writing skills;
• Have a thorough knowledge of Zambia’s educational, social, cultural and political institutions.
• Possess knowledge of records and file keeping, office management, and administration.
• Are highly conversant in the use of Microsoft Office packages including MS Excel, social media, and MS PowerPoint.

ADDITIONAL SELECTION CRITERIA:

Students selected for the internship program must pass a security background check and receive a security certification from the post-security officer before the commencement of the internship (see 3 FAM 7222). The Human Resources Office will coordinate this process. A certificate of the medical examination must be obtained prior to the commencement of appointment to the Intern Program. The examination shall be conducted in accordance with 3 FAM 7131 and local regulations and prevailing practice. The Human Resources Office will coordinate this process.

HOW TO APPLY: Applicants must submit the following documents to be considered. Failure to do so may result in a determination that the applicant is not qualified.

1. Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above); and
2. Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)

How to Apply

WHERE TO APPLY:

Human Resources Office: The Human Resources Officer Mailing Address: P.O. BOX 320065, Lusaka E-mail Address: [email protected]

Only shortlisted candidates will be contacted.