Jobs in Zambia and Zimbabwe

UNICEF Zimbabwe Country Office – Vacancy Notice

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Please note that UNICEF does not charge a fee or require personal banking details at any stage of the recruitment process (application, interview, meeting, traveling, processing, training or any other fees).
If you are a committed, creative professional and are passionate about making a lasting difference for children, the world’s leading children’s rights organization would like to hear from you. For 60 years, UNICEF has been working on the ground in 180 countries and territories to promote children’s survival, protection and development. The world’s largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls and the protection of children from violence, exploitation and AIDS.

Vacancy Notice No. Zim/2015/07 Supply Officer, NOB Level(Fixed Term Post).

Purpose of the Job

Under the direct supervision of the Supply & Procurement Specialist, the incumbent administers the supply operations of a relatively repetitive nature and moderate impact, requiring sound professional technical expertise in support of operations and programme objectives. Responsible for effective planning, contracting, procurement, distribution, and logistical management of UNICEF’s supplies, in support of the Country Programmes and operations.

Key result areas

  • Provide rapid and relevant responses to evolving supply needs and situations facing children and families, including emergency situations, with a priority on achieving value for money.
  • Support logistics/supply planning through co-ordination with Operations/Programme Sections.
  • Provides technical support in preparation of appropriate documents, and input on specifications and supply and logistics arrangements, facilitating cost-effective efficient procurement, coordinate clearance with logistics team and programmes, storage and distribution of supplies and equipment to project sites, in support of the country programme implementation.
  • Ensure sound, accurate supply/procurement management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity. standards and accountability.
  • Maintain effective working relations and contact with the Supply Division, Copenhagen, to confer on supply and procurement policies and procedures. Advise the country office on policies and procedures impacting on offshore and local procurement and delivery. Maintain link with Copenhagen on transnational shipments, deliveries. claims and appropriateness of supplies.
  • Responsible to co-ordinate with programmes sections input in annual supply plan for goods procurement, ensuring regular update during the procurement cycle. Generate weekly, monthly supply status report to be shared with supervisor: Preparation/ compilation of the supply status reports, budget reviews, programme analysis, annual reports, appeals, etc.
  • Possess sound current market knowledge on commodity and keeps abreast of local market development.
  • Identify bottleneck in supply chain and escalate when required to supervisor with propose remedial action.
  • Undertake field visits to project sites and monitor inventory and supply inputs and propose corrective actions to improve logistical procedures.
  • Conduct local procurement through issuance of tenders. bid adjudication and contract management.
  • Identify and recommend potential local suppliers and maintain data on and evaluate local supply sources’ overall performance, (competitive pricing, product quality and timely delivery).
  • Monitor progress of offshore and/or regional procurement through regular contacts with the Action Officers).
  • Communicate and report quality issues with respect to supplies and/or service agreements.
  • Co-ordinate with the Programme Section on supply planning, providing technical support on procurement specifications and supply administration as well as providing advice on supply requirements in the development of the supply component of the Country Programme.
  • Assists in the identification of training needs and plan training activities in supply administration for
    UNICEF’s staff/consultants and counterparts, to improve supply delivery.
  • Supervise staff to ensure appropriateness of documentation, i.e. supply requisitions, bid documentation, tabulation and draft purchase orders while ensuring systematic filing is undertaken for completeness.
  • Conduct and monitor effective procurement. local, regional and/or offshore, with a goal to attain lowest cost without sacrificing quality as applicable.
  • Maintain partnership and collaborative relations with UNICEF, Government, UN and bilateral counterparts in supply and logistics activities, including distribution and monitoring supply inputs and inventory

Requirements

Qualifications and Competencies

  • Advanced Degree in Supply and Logistics Management, Business Administration, Management or a related technical field.
  • Two years of relevant professional work experience with both national and international work experience in supply, logistics, purchasing contracting and/or other related field.
  • Work experience in emergency duty station is an added advantage.
  • Knowledge of specialized and standard technical processes of essential Supply Management, Purchasing and Contracting procedures.
  • Demonstrated ability to work in a multicultural environment and establish harmonious and effective working relationships, both within and outside the organization.
  • Competencies required: Communication, Drive for Results, Working with People, Applying Technical Expertise, Following Instructions and Procedures, Planning and Organizing.

If you have experience of working in a similar capacity, meet the above profile and want to make an active and lasting contribution to build a better world for children, send your application letter together with resume to the address below.

All applications must have a cover letter and a C. V. and applications without cover letters will not be considered. If sending via email quote “Vacancy Notice No. Zim/2015/07 Supply Officer, NOB Level (Fixed Term Post),” as subject heading. Please email application information or apply in person.
This advert is a correction to the earlier advertised talent pool vacancy announcement. Applicants who applied to the earlier announcement are still under full consideration and need not re-apply.

Human Resources Manager
(Vacancy Notice: Zim/2015/07J
UNICEF, 6 Fairbridge Avenue,
or email: hararevacancies[at]unicef.org

Applications should be received by 3rd June, 2015. Only shortlisted candidates will be contacted.

UNICEF is committed to gender equality in its mandate and its staff, and equal opportunities for people living with disabilities. Well qualified candidates, particularly women and people living with disabilities are especially encouraged to apply.