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• Company: Zambia Metrology Agency
• Location: Zambia
• State: Lusaka
• Job type: Full-Time
• Job category: Administrative/Secretarial Jobs in Zambia

The Zambia Metrology Agency (ZMA), a statutory body under the Ministry of Commerce, Trade and Industry, is inviting applications from suitably qualified and interested candidates to fill the vacant position of the Executive Assistant to the Executive Director. The requirements are stipulated as contained below:

Position: EXECUTIVE ASSISTANT TO THE EXECUTIVE DIRECTOR

Purpose of the Job: To effectively manage and coordinate the Executive Director’s office in order to provide effective support for the smooth operation of the office

KEY RESULT AREA	PRINCIPLE ACCOUNTABILITIES (MAIN DUTIES)
Executive Support	Assists the Executive Director (ED) with the daily administrative duties and completes a broad variety of administrative tasks.
Board Support and Liaison	In consultation with and on behalf of the Executive Director, communicates with Board members as may be directed by the ED.
Management Liaison	Participates as an adjunct member of the senior management team including assisting in scheduling, attending meetings. Represents ED in designated meetings as required.
Record Management	Manages the record system in the Executive Director’s office to ensure safe custody of records and ease of retrieval.
Client Services	Maintains high level client services and uplifting office etiquette in order to satisfy clients and build a good Agency image.
Travel arrangements and office management	Arrange complex and detailed travel plans itineraries, accommodation and prepare expense reports.
Secondary responsibilities	Office management by keeping up with supplies, inventory and perform other official duties as may be assigned.

QUALIFICATIONS

• Full Form V/Grade 12 Certificate
• Minimum of a Bachelor Degree in Business Administration or equivalent
• 100/60 wpm in shorthand and typing
• Minimum of six (6) years’ experience
• Fluency in official language and able to write reports

Required Skills and Personal Attributes

• Integrity
• Initiative
• Confidentiality
• Interpersonal skills

Terms and Conditions of Employment

Permanent and Pensionable conditions of service.

Interested candidates meeting the above requirements should send their applications enclosing detailed curriculum Vitae, certified copies of professional qualifications not later than, 11^th December, 2020 addressed to the following address [email protected]

Include “EXECUTIVE ASSISTANT TO THE EXECUTIVE DIRECTOR” in the email subject header.

The Corporate Services Director

Zambia Metrology Agency

PO Box 30989

LUSAKA

Please Note that only short-listed candidates will be contacted