Jobs in Zambia and Zimbabwe

ZANACO Still Recruiting: Procurement Coordinator – June 2017

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Zambia National Commercial Bank Plc (Zanaco) is inviting applications from suitably qualified and experienced individuals for the following job aimed at contributing to the Bank’s strategic vision, in the Operations Division under the Supply Chain Management Department at Head Office:
PROCUREMENT COORDINATOR – VENDOR MANAGEMENT & ADMINISTRATION (X1)
JOB PURPOSE
To ensure Goods and Services are delivered in accordance with the contract. To be the point of contact and communication between Supply Chain Management (SCM) and suppliers, and also ensure a quality vendor database is maintained.
Under the supervision of the Procurement Vendor Management & Administration Head, the following are among the Job Key Responsibilities:-
  • To send out all Approved Purchase Orders to the vendors
  • To follow up on all deliveries due and remind suppliers for due deliveries
  • To ensure that goods inspection is conducted and ensure completion certificates are signed by the end users.
  • To match all invoices with Goods Received Notes (GRN) and Purchase Orders before submission for payment to accounts.
  • Ensure closure of outstanding Local Purchase Orders (LPOs) and requisitions in the system.
  • To liaise with accounts and provide feedback to all bidders following up on payments.
  • To receive all invoices in accordance with the Bank’s policy.
  • To prepare the expedite status report on all approved Purchase Orders and monthly procurement Dashboards.
  • To respond to all Procurement and vendor queries received.
  • To ensure that vendor onboarding forms are complete for all vendors in the record
  • Responsible for management of vendor information from the system as per bank policy.
  • Ensure Vendor performance appraisals are conducted bi-annually.
  • Ensure compliance to record keeping and filling within the Unit as per policy is adhered
INTERNAL/EXTERNAL CONTACT
  • External: Suppliers, Vendors, Consultants, External Auditors
  • Internal: All divisions
QUALIFICATIONS AND EXPERIENCE
  • Grade 12 Credit or above mandatory in Mathematics and English and any other three subjects
  • Diploma/Degree in Purchasing and Supply or MCIPS/other related fields
  • At least two to three (2-3) years experience in procurement/supply chain management
  • Professional: Member of the ZIPS
  • CIPS Certifications
JOB CORE COMPETENCIES
  • Negotiation skills
  • Verbal & Written communication skills
  • Minute/Secretarial duties
  • Meeting management
  • Analytical skills
  • Stakeholder management
  • Decision-making skills
APPLICATION PROCEDURE
All applications must have an application/cover letter and detailed curriculum vitae indicating the position being applied for in the subject line and should be sent by email to [email protected] no later than Wednesday, 21st June 2017.
Kindly note that you do not need to send us copies of your qualification certificates at this point.
ONLY SHORTLISTED APPLICANTS WILL BE COMMUNICATED TO.
Zanaco provides equal opportunity in employment for all qualified persons and prohibits discrimination in employment (women are encouraged to apply).